Benefits and Payroll Administrator

Job Overview

The Benefits and Payroll Administrator is responsible for supporting the accurate and timely administration of employee benefits and payroll programs. This role serves as a key resource for employees regarding benefits, payroll, leave administration, and HRIS-related inquiries while ensuring compliance with applicable federal, state, and local regulations. The position requires strong experience with benefits administration, payroll processing, compliance, and HRIS/HCM systems.

Responsibilities

Benefits Administration

• Administer employee benefit programs, including enrollments, changes, and terminations.
• Manage benefit information within vendor portals and Paylocity HCM.
• Coordinate benefit carrier connections and maintain accurate employee benefit records.
• Guide employees and managers on benefit eligibility, plan provisions, and related questions.
• Conduct benefits orientation sessions for new employees.
• Coordinate monthly benefit billing, reconciliation, and payments.
• Support annual open enrollment, including employee communication, validation, and system testing.
• Assist with benefit plan design changes and implementation.
• Manage relationships and coordination with benefit vendors and carriers.
• Support benefits audits, HR projects, reporting, and employee communications.
• Monitor benefit trends and recommend process improvements.
  
  

Payroll Administration

• Process bi-weekly and off-cycle payroll accurately and on schedule.
• Maintain employee payroll records, including tax withholding, direct deposit, and earnings information.
• Review and audit timekeeping records, wage calculations, deductions, and payroll reports.
• Support payroll tax filings and other required payroll reporting.
• Assist with year-end payroll activities, including W-2 processing and auditing.
• Ensure payroll processes comply with wage and hour laws and applicable tax regulations.
• Maintain confidentiality and accuracy of sensitive employee information.
  
  

Leave and Compliance Administration

• Support absence and leave administration, including Workers' Compensation, COBRA, STD/LTD, FMLA, and PFML.
• Ensure compliance with FLSA, ERISA, ACA, HIPAA, COBRA, and other applicable federal and state regulations.
• Assist employees with leave-related questions and documentation.
• Identify opportunities to streamline and automate payroll and benefits processes.
  
  

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent relevant experience.
• Minimum 5 years of benefits administration experience.
• Experience processing payroll and administering employee benefit programs.
• Strong knowledge of payroll, wage and hour, and employee benefits regulations.
• Experience with FMLA, PFML, COBRA, Workers' Compensation, STD/LTD, and other leave programs.
• Experience managing benefit enrollments, vendor relationships, billing, and open enrollment.
• Experience with HRIS/HCM systems; Paylocity experience is highly preferred.
• Experience with complex benefit programs, including self-insured plans and plan design changes.
• Strong Microsoft Office skills, particularly Excel.
• Strong analytical, problem-solving, communication, customer service, and organizational skills.
• Ability to maintain confidentiality and handle sensitive employee information.
• Experience in a non-union manufacturing environment is preferred.