Legal Administrative Assistant

About the job

Position Summary:

• This position performs a variety of administrative support duties and delivers high-quality services to attorneys and other staff members, exhibiting commitment to integrity and excellence. The position requires thorough knowledge of all firm and practice-specific administrative processes and procedures, information technology systems and research tools; also requires broad-based understanding of the clients, matters and associated practices. The scope of responsibilities includes prioritizing, managing and following through on multiple projects, and communicating effectively with attorneys and other staff members.

Job responsibilities/duties may include, but are not limited to:

• Use word processing and document management software and applications to compose, prepare and revise, format and finalize a wide variety of legal documents including confidential correspondence, reports, contracts, pleadings, charts, tables, drafts, memos, lists and other documents. comfortable utilizing Word for a majority portion of the role. 

• Provide support and guidance to others regarding software and document management; answer questions, troubleshoot problems, teach or instruct others on use of systems

• Assist with onboarding activities such as providing orientation training on document management and activating key cards for new hires

• Resolve low level technical issues and escalate complex issues to the appropriate support group for effective resolution

• File, organize, scan, copy and send legal documents in a timely manner

• Proofread, revise and redline versions of documents

• Additional responsibilities may include scheduling meetings and travel arrangements, assisting with check requests, and replacing lost/damaged key cards

• Respond quickly to problems and demonstrate skillful problem solving

• Work with other team members to ensure that the highest level of client satisfaction and communication is maintained at all times

• Work as part of the Legal Assistant/Word Processing team to assist with overflow and provide assistance to all attorneys as needed

• Other duties as assigned

Legal Admin Assistant

• 3 days a week in office

• 65-85K

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.