Accounting Assistant

Location: Davidsonville, MD
Work Setting: On-Site
Job Type: Full-Time

We are seeking a highly organized, dependable, and detail-oriented Accounting Assistant to support the financial operations of a commercial landscape construction company. This position will be responsible for supporting Accounts Payable (AP), Accounts Receivable (AR), commercial construction billing, project documentation, purchasing, compliance, and general accounting activities.

The ideal candidate will have prior accounting experience, with commercial construction or subcontractor accounting experience strongly preferred. The successful candidate should understand the relationship between subcontractors, general contractors, vendors, project managers, and customers and be comfortable managing multiple projects and deadlines with minimal supervision.

• Prepare and process AIA invoices, progress billings, and pay applications for commercial construction projects.

• Prepare, execute, and track lien waivers and other documentation required by general contractors for payment approval.

• Manage Accounts Payable (AP), including vendor invoices, purchase orders, invoice matching, payment processing, and vendor account reconciliations.

• Manage Accounts Receivable (AR), including customer invoicing, payment applications, payment tracking, collections, and account reconciliations.

• Maintain project billing schedules and ensure complete and timely submission of billing packages to general contractors.

• Coordinate with project managers, estimators, vendors, general contractors, and customers to obtain billing approvals and resolve account discrepancies.

• Track retainage, change orders, project costs, vendor invoices, and other project-related financial documentation.

• Coordinate purchasing activities, including purchase orders, vendor communications, and tracking project-related materials and expenses.

• Maintain accurate and organized accounting records and commercial project documentation.

• Maintain company licenses and assist with timely renewals and compliance requirements.

• Assist with insurance administration, including certificates of insurance, policy documentation, and renewals.

• Support DOT truck management, including vehicle registrations, inspections, and compliance records.

• Assist with month-end and year-end closing activities.

• Reconcile accounts, research discrepancies, and ensure financial records remain accurate.

• Prepare accounting reports and provide financial support to management and project teams.

• Identify opportunities to improve accounting processes, workflows, and overall efficiency.

• Perform other accounting and administrative duties as assigned.

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent experience will be considered.

• Previous accounting experience required.

• Commercial construction accounting experience strongly preferred.

• Experience working for a subcontractor, general contractor, construction company, or related organization preferred.

• Understanding of commercial construction billing processes and general contractor requirements.

• Experience with Accounts Payable, Accounts Receivable, reconciliations, and general accounting procedures.

• Proficiency with Microsoft Office, particularly Excel.

• Experience with accounting software and construction management platforms preferred.

• Strong analytical, organizational, and problem-solving abilities.

• Excellent attention to detail and accuracy.

• Ability to manage multiple priorities and meet deadlines independently.

• Strong communication and interpersonal skills.

• Commercial construction accounting and subcontractor billing experience.

• Experience preparing AIA invoices, pay applications, and progress billings.

• Experience with lien waivers and payment documentation.

• Understanding of general contractor billing requirements and subcontractor workflows.

• Experience with Procore, GC Pay, Textura, or similar construction platforms.

• Familiarity with construction documentation, including certificates of insurance, change orders, compliance records, and project closeout documentation.

• Strong organizational skills and ability to maintain accurate project records.

• Self-motivated, proactive, and comfortable working with minimal supervision.

• Ability to identify issues, research discrepancies, and recommend solutions.

• Professional communication skills with the ability to work effectively with project teams, vendors, customers, and management.

• Ability to maintain confidentiality when handling financial and business information.

• 401(k) with company matching

• Health insurance

• Dental insurance

• Vision insurance

• Life insurance

• Disability insurance

• Paid time off (PTO)

• Full-time, on-site work environment

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.