Publicity Assistant

Job Description

W. W. Norton & Company, a distinguished book publishing firm, seeks an entry-level assistant for the trade publicity department based at its New York City headquarters. Founded in 1923, Norton is the oldest and largest publishing house owned entirely by its employees. Nortons trade division publishes a wide variety of nonfiction, fiction, and poetry. Norton authors include Michael Lewis, Richard Powers, Emily Wilson, Joy Harjo, Fareed Zakaria, Saidiya Hartman, Stephen Greenblatt, Rita Dove, and many others. Over the years, Norton authors have received National Book Awards, Pulitzer Prizes, and Nobel Prizes among many other honors.

The Publicity Assistant position requires a bright, energetic, detail-oriented, highly organized person with superior writing and oral communication skills and excellent interpersonal skills. This person must stay calm under pressure and prioritize quickly. The Publicity Assistant will report to the Chief Communications Officer and will work closely with a Senior Publicity Director.

Essential Job Responsibilities

• Handling a wide range of time-sensitive administrative responsibilities
• Serving as coordinator of the trade departments book award submissions program
• Circulating and maintaining an archive of bestsellers and review/media coverage
• Processing invoices and expenses related to book tours
• Serving as a key overseer of the publicity departments intern program
• Assisting the Senior Publicity Director on promotional campaigns for front list titles by researching appropriate press contacts and drafting pitch letters to be sent to reviewers, editors, and producers
• Developing press materials and coordinating pre-publication physical review mailings
• Executing email outreach throughout various stages of publicity campaign
• Arranging author events and coordinating author travel
• Ensuring author requests and media queries are promptly responded to
• Creating and circulating departmental roundups and reports
  
  

Please note that this job description is not designed to cover all activities required of the employee.

Required Experience

Required Qualifications:

• Bachelors degree
• Excellent organizational, verbal, and written communications skills
• Excellent time-management skills and adherence to deadlines
• Attention to detail
• An interest in following the news and interacting with the press
• The ability to develop and maintain relationships with all levels of employees
• An interest in general non-fiction books
• Proficiency in Word, PowerPoint, Excel, Airtable (if possible), and database applications.
• Mastery of email and calendar management tools, specifically Outlook
• Ability to work from Nortons New York City Headquarters.
• Employment eligibility to work with W.W. Norton & Company in the US
  
  

Compensation and Benefits*

Currently Available Benefits Include

• Annual compensation for this position is $48,000. All salaries and salary ranges posted by Norton may vary depending on experience, skills, location, and like considerations.]
• Generous paid time off, paid holidays, and summer Friday afternoons beginning in July
• Generous health benefits, including PPO, EPO, and High Deductible (with HSA) medical insurance options, vision insurance, dental insurance, flexible spending accounts for healthcare, dependent care and commuter, gym membership reimbursement, and more. Coverage for spouses, domestic partners, and dependent children is available.
• Profit-Sharing and 401(k) benefit plan with discretionary contribution matching by employer
• Disability and life insurances
• FMLA, parental and other leave
• Employee Assistance Program (for mental health, financial planning, and other needs)
• Company-provided laptop
• Employee discounts on Norton books
• Limited matching of employee donations to select non-profit organizations
• All policies and benefits described are subject to change at any time.
  
  

Keyword: Publicity Assistant