Construction Project Coordinator - Heavy Civil Construction

JOB SUMMARY

The Project Coordinator prepares, tracks, and maintains the contracts and compliance documents that keep WW Clyde projects moving from award through closeout. Working within the Project Controls group, this role manages subcontracts, purchase orders, change orders, insurance certificates, lien waivers, and the records that support accurate and timely payments.

The Project Coordinator works closely with Project Managers, Project Engineers, accounting, subcontractors, and vendors to make sure contracts are accurate, executed on time, and compliant with project requirements.

RESPONSIBILITIES

• Draft and review subcontract agreements, purchase orders, service contracts, and other routine contracts using WW Clyde templates.
• Support prime contract setup at project award, including bond and insurance requirements.
• Manage contract amendments and subcontract change orders, and maintain change order logs.
• Obtain, review, and track certificates of insurance and bonds from subcontractors and vendors, verifying coverage meets contract requirements and stays current.
• Track and collect lien waivers, certified payroll, and other documentation required for payment processing.
• Support DBE, prevailing wage, and other compliance reporting on public projects.
• Coordinate contract routing, signatures, execution, and storage of contract records.
• Enter and maintain contract, subcontract, and change order data in Microsoft Dynamics 365 and contract logs.
• Follow up with subcontractors, vendors, and project staff on outstanding documents and signatures.
• Support new project setup and closeout, including final lien waivers, contract completion documentation, and record archiving.
• Help project teams follow contract procedures and contribute to process improvements within Project Controls.
• Model WW Clyde’s core values: We Value People, Our Word is Our Bond, Always Give a Full Measure, We Continuously Improve.

QUALIFICATIONS

Required

• 2 years of experience in contracts administration, procurement, or project coordination.
• Familiarity with contract workflows, subcontracts, purchase orders, and change orders.
• Working knowledge of certificates of insurance, bonds, and lien waivers.
• Strong attention to detail and the ability to manage a high volume of documents and deadlines.
• Effective communicator with project teams, subcontractors, and vendors.
• Proficiency with Microsoft Excel, Word, Outlook, and Adobe Acrobat.
• Ability to work in the Orem office five days per week.

Preferred

• Heavy civil or underground utility construction experience.
• Associate’s or bachelor’s degree in Business, Construction Management, or a related field.
• Experience with Microsoft Dynamics 365 or another construction ERP system.
• Experience with certificate of insurance tracking software.
• Public works experience, including DBE tracking, certified payroll, and prevailing wage compliance.
• Familiarity with Utah lien law and the State Construction Registry.
• Construction insurance training, such as a CRIS designation.

To learn more about WW Clyde and our work, visit wwclyde.net.

*As part of our hiring process, all candidates are subject to a comprehensive background check. Please note that our company maintains a strict policy regarding certain convictions. Applicants with a DUI or felony conviction may not meet eligibility requirements for employment in this position. Offer/ Start Date is contingent upon a successful background check and preemployment drug screen (including THC)

WW Clyde is an "Equal Employment Opportunity/Affirmative Action/PWDNET" Employer