Senior Executive Assistant to CEO

Title of Position: Director of Executive Administration

Organizational Relationship: Reports to Chief People Officer

Job Family: Executive Support

Managerial Responsibilities: Yes

Classification: Exempt / Full-Time

Required to work in office in Lindon, Utah 4 days per week

About The Role

Vyne is a fast-growing software company with a presence across the US. This role will be based in our Lindon, Utah office. This is not a traditional admin role. The Director of Executive Administration serves as a highly trusted partner to our CEO, COO, and CFO. You will operate with a high degree of autonomy, anticipate needs before they arise, and help our executive team focus on the work that matters most. You will also lead and develop our administrative team.

The ideal candidate has direct experience in dental tech, dental practice management, or B2B SaaS—and understands how companies in this space operate. Being local to the Lindon/Utah County area is essential; this role requires a meaningful in-person hybrid presence.

What You’ll Do

Executive Partnership & CEO Support

• Serve as the primary partner to the CEO, COO, and CFO—providing seamless, proactive, day-to-day support
• Anticipate executive needs and proactively address issues before they escalate
• Maintain a deep understanding of business priorities, leadership dynamics, and organizational context
• Act as a trusted gatekeeper and strategic liaison between executives and internal/external stakeholders
  
  

Calendar, Communication & Preparation

• Own the CEO’s calendar end-to-end: scheduling, prioritization, meeting prep, briefings, and follow-ups
• Balance complex, multi-executive calendars against short-term demands and long-term priorities
• Prepare executives for high-stakes meetings with agendas, pre-reads, talking points, and decision summaries
• Draft, edit, and manage executive-level communications including memos, presentations, and board materials
  
  

Coordination, Follow-Through & Project Management

• Track decisions, action items, and commitments from executive and leadership meetings—and close every loop
• Coordinate executive meetings, leadership offsites, quarterly reviews, and board-related activities
• Partner with HR, Finance, Operations, and other teams to ensure executive initiatives move forward
• Act as project manager for high-priority executive initiatives: timelines, stakeholders, milestones, and outcomes
• Support board deck preparation, briefing materials, and post-meeting follow-ups
  
  

Admin Team Leadership & Development

• Lead, mentor, and develop the administrative team (Executive Admin and Administrative Assistant)
• Delegate effectively to ensure appropriate coverage and role clarity
• Establish and continuously improve administrative processes, standards, and best practices
• Ensure consistent quality and continuity of executive support across the organization
  
  

Business Acumen & Operational Effectiveness

• Handle highly sensitive and confidential information with discretion and sound judgment
• Apply business acumen to assess urgency, prioritize effectively, and make decisions on behalf of executives
• Identify opportunities to streamline executive workflows and improve organizational efficiency
  
  

Required Experience

Who We’re Looking For

• 5 years in a senior-level executive support role, including direct CEO support
• Background in dental technology, dental practice management, SaaS, or healthcare tech strongly preferred
• Proven experience supporting multiple C-suite executives simultaneously in a fast-paced, high-growth environment
• Demonstrated experience leading, coaching, or mentoring other administrative professionals
• Local to the Lindon/Utah County area or able to reliably commute
  
  

Skills & Competencies

• Exceptional organizational and prioritization skills—you manage complexity without losing the details
• Advanced written and verbal communication skills with executive-level presence
• High emotional intelligence, discretion, and sound judgment in sensitive situations
• Strong proficiency with productivity and collaboration tools (Google Workspace, Slack, project management platforms)
• Comfort operating in a fast-moving, product-driven company where priorities shift quickly
  
  

Work Requirements

• Based in Lindon, Utah—on-site presence required Monday through Thursday
• Occasional after-hours availability for executive meetings, events, or time-sensitive projects
• Occasional travel as needed
  
  

Physical Demand

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Security Role / Responsibility

• Protected Health Information (“PHI”): This position may have access to and be responsible for the security of PHI/PI on an incidental basis.
• Human Resource Information: This position may have access to and be responsible for the security of information including salary, insurance, reviews, resumes.
• Financial Admin: This position may have access to and be responsible for the security of financial administrative accounts and corporate accounts.
• Application Admin: This position may have access to and be responsible for securely administering user access to corporate applications.
  
  

Vyne Dental provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetics, or veteran status. In addition to federal law requirements, Vyne Dental follows applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.