Senior Executive Assistant to CEO (33632)

Title of Position:  Senior Executive Assistant to CEO

Organizational Relationship:  Reports to Chief People Officer

Job Family: Executive Support

Managerial Responsibilities: Yes

Classification:  Exempt / Full-Time

Required to work in office in Lindon, Utah 4 days per week

GENERAL SUMMARY

The Senior Executive Assistant is a highly trusted, senior-level executive assistant responsible for providing advanced support to the CEO, COO, and CFO. This role is first and foremost focused on executive support to the CEO, while also incorporating elevated responsibilities related to prioritization, coordination, follow-through, and executive effectiveness.

The Senior Executive assistant operates with a high degree of autonomy, judgment, and discretion—anticipating needs, managing complexity, and enabling the executive team to focus on the organization’s most critical priorities.

DUTIES & RESPONSIBILITIES:

Executive Partnership & Senior-Level Executive Support

• Serve as the primary Senior Executive assistant supporting the CEO, COO, and CFO, ensuring seamless, proactive day-to-day support.
• Act as a trusted partner to the executives by anticipating needs, managing priorities, and proactively addressing issues before they arise.
• Maintain deep understanding of executive priorities, leadership dynamics, and business objectives to provide context-driven support.
• Support executive effectiveness by helping leaders stay focused on the highest-impact work and commitments.

Calendar, Communication & Information Management

• Manage CEO’s calendar, meeting preparation, briefings, and follow-ups with exceptional attention to detail and efficiency.
• Manage highly complex calendars across multiple executives, balancing short-term demands with long-term priorities.
• Prepare executives for meetings through agendas, pre-reads, talking points, and decision summaries.
• Draft, edit, and manage executive communications, including internal memos, presentations, and correspondence.
• Serve as a gatekeeper and trusted liaison between executives and internal/external stakeholders.

Executive Coordination & Follow-Through

• Coordinate executive-level meetings, leadership sessions, offsites, and board-related activities as needed.
• Track decisions, commitments, and action items from executive and leadership meetings; ensure appropriate follow-up and completion.
• Partner closely with HR, Finance, Operations, and other teams to coordinate executive initiatives and information flow.
• Support special projects, executive initiatives, and ad hoc work that directly align to executive priorities.
• Assist with preparation and coordination of executive level planning cycles, including annual planning and quarterly business reviews.
• Support preparation of board decks, briefing materials, and post meeting follow ups.

People Leadership & Oversight

• Lead, mentor, and develop administrative professionals (Executive Admin and Administrative Assistant).
• Delegate work effectively to ensure appropriate coverage, scalability, and role clarity.
• Establish and continuously improve processes, standards, and best practices.
• Ensure coverage, continuity, and consistent quality of executive support across the organization.

Business Acumen & Discretion

• Handle highly sensitive, confidential information with discretion and sound judgment.
• Apply strong business acumen to assess urgency, prioritize effectively, and make informed decisions on behalf of executives.
• Identify opportunities to improve executive workflows, decision-making, and organizational efficiency.

Project Management & Coordination

• Act as project manager for high-priority executive initiatives, tracking deliverables, timelines, and milestones.
• Lead the planning and facilitation of executive and board meetings, town halls, offsites, and strategy sessions.
• Coordinate with teams across departments to ensure timely and accurate execution of CEO and executive team priorities.

EDUCATION, KNOWLEDGE AND SKILLS

• 5 years of experience providing senior-level executive support to a CEO. 
• Proven experience supporting multiple executives simultaneously in a dynamic environment.
• Exceptional organizational, prioritization, and problem-solving skills.
• Advanced written and verbal communication skills with executive presence.
• High emotional intelligence, discretion, and sound judgment.
• Strong proficiency with executive productivity tools (calendar management, presentations, collaboration tools).

Work Requirements

• This position is based in our Lindon, Utah office and requires on-site presence Monday through Thursday.
• Occasional after-hours work may be required for executive meetings, events, or time-sensitive projects.
• Occasional travel as needed. 

• Knowledge of the dental industry, healthcare, insurance or similar field is a plus but not required.

PHYSICAL DEMAND:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

SECURITY ROLE / RESPONSIBILITY:

• Protected Health Information (“PHI”): This position may have access to and be responsible for the security of PHI/PI on an incidental basis.
• Human Resource Information: This position may have access to and be responsible for the security of information including salary, insurance, reviews, resumes.
• Financial Admin: This position may have access to and be responsible for the security of financial administrative accounts and corporate accounts.
• Application Admin: This position may have access to and be responsible for securely administering user access to corporate applications.

Vyne Dental provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetics, or veteran status.  In addition to federal law requirements, Vyne Dental follows applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.