What are the responsibilities and job description for the Administrative Support Specialist position at VT Group (VTG)?
Overview
VTG is looking for a Administrative Support Specialist in Chantilly VA.
What will you do?
The Administrative Support Specialist plays a key role in ensuring smooth and efficient office operations by providing high-level administrative and clerical support. This role involves handling a variety of administrative tasks including answering phones, greeting visitors, scheduling appointments, managing calendars, drafting correspondence, and maintaining both electronic and physical filing systems. The ideal candidate is organized, detail-oriented, and proficient in Microsoft Office, especially Excel.
Key Responsibilities
Required Qualifications
VTG is looking for a Administrative Support Specialist in Chantilly VA.
What will you do?
The Administrative Support Specialist plays a key role in ensuring smooth and efficient office operations by providing high-level administrative and clerical support. This role involves handling a variety of administrative tasks including answering phones, greeting visitors, scheduling appointments, managing calendars, drafting correspondence, and maintaining both electronic and physical filing systems. The ideal candidate is organized, detail-oriented, and proficient in Microsoft Office, especially Excel.
Key Responsibilities
- Answer and direct incoming phone calls in a professional and courteous manner.
- Greet and assist visitors, ensuring a welcoming and efficient front office environment.
- Schedule appointments and manage calendars for staff and leadership, including coordination of internal and external meetings.
- Prepare, write, and edit memos, letters, and other business communications.
- Schedule and coordinate meetings, including room reservations, agendas, and materials.
- Create, organize, and maintain filing systems (both electronic and hard copy).
- Monitor and manage office supply inventory, placing orders as needed to ensure stock levels are maintained.
- Provide general administrative support to office staff and leadership.
- Maintain confidentiality and handle sensitive information with discretion.
- Use Microsoft Excel to track data, create spreadsheets, and support reporting needs.
Required Qualifications
- TS/SCI with Poly required.
- High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
- 12 years administrative assistant experience
- Experience in an administrative front-office support role.
- Strong proficiency in Microsoft Office Suite, especially Excel, Outlook, Word, and PowerPoint.
- Excellent written and verbal communication skills.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- Professional demeanor and strong interpersonal skills.
- Experience managing calendars and coordinating schedules.