Administrative Assistant

Administrative Assistant

The Administrative Assistant will serve in a hybrid capacity, delivering administrative and clerical support to both the Human Resources department and broader operational functions.

Essential Functions

• Greet and assist visitors in a courteous and professional manner
• Answer and direct phone calls; take messages and respond to general inquiries
• Draft, route, and respond to routine correspondence, including letters, memos, and emails
• Maintain adequate inventory of office, janitorial, breakroom, and conference room supplies
• Assist with meeting and event arrangements, including catering, room setup, and logistics
• Coordinate travel accommodation for visitors as needed
• 
  Scan and rename orders in shared VSP folder (Completed Orders) Inside Sales
• Monitor and manage the Order Fulfillment inbox
• Oversee the canteen vendor relationship to ensure quality service and employee satisfaction
• Post and maintain job openings on internal and external platforms; coordinate interviews and candidate communication as needed
• Organize and track new hire paperwork and orientation tasks to include compliance training
• File and maintain personnel documentation (digital and/or paper) with accuracy and confidentiality
• Assist in maintaining HR systems by entering or updating data (e.g., VSP Academy, Purple Portal, HRIS)
• Maintain a favorable working relationship with all company employees to foster and promote a cooperative and harmonious working climate that will be conducive to maximum employee morale, productivity, and efficiency/effectiveness
• Project a favorable image of the company to promote, foster, and enhance public recognition of VSP Technologies and our products and services
• Adheres to all company Health, Safety, and Environmental policies and procedures as outlined in the VSP Health & Safety Manual. Actively contributes to maintaining a safe, compliant, and environmentally responsible workplace in alignment with VSP standards

Competencies

• Strong customer service, organizational and time management skills
• Excellent written and verbal communication
• Attention to detail and discretion
• Technical proficiency with Microsoft Office Suite
• Ability to work independently and collaboratively

Experience / Education

• High school diploma or equivalent required; Associates degree or coursework in HR, Business, or related field preferred
• 12 years of administrative or HR support experience
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Comfortable learning and using HR systems and platforms

VSP Technologies provides equal opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, marital status, political affiliation or veteran status. For applicants or employees who are disabled or require a reasonable accommodation for any part of the application or hiring process may request assistance by contacting Human Resources at 804-668-1026.

Job Type: Full-time, MondayFriday, 8:00 a.m. to 5:00 p.m.

Benefits:

• 401(k) plus company match
• Health, Dental, and Vision Insurance
• Short- & Long-Term Disability
• Life Insurance
• Paid time off
• Paid Holidays
• Tuition reimbursement