ACCOUNTS PAYABLE COORDINATOR 2

Accounts Payable Coordinator 2

Job Summary:

The Accounts Payable Coordinator is responsible for managing the daily financial transactions related to a company's financial obligations to its suppliers and vendors. Their primary functions include processing invoices, scheduling payments, and reconciling accounts to ensure payments are accurate, timely, and compliant with company policies.

As with any position, additional expectations exist. Some of these include, but are not limited to, adhering to normal working hours, meeting deadlines, following company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), staying focused on the assigned tasks, and completing other tasks as assigned.

Responsibilities:

• Invoice Processing: Receive, review, and process vendor invoices and check requests, ensuring they conform to purchase orders, contracts, and government specifications (e.g., three-way matching).
• Compliance & Regulations: Ensure all transactions and documentation comply with government standards, including FAR, FTR, JTR, GAAP, and internal accounting policies and procedures.
• Payment Execution: Prepare and process timely payment runs (e.g., ACH, checks, wire transfers), prioritizing payments to avoid penalties and take advantage of discounts.
• Payment: Prepare weekly AP aging report prioritizing payments to avoid late fees.
• Vendor Management: Maintain accurate and complete vendor files, including obtaining and verifying necessary documentation like W-9 forms and ensuring correct IRS 1099 classifications for year-end reporting.
• Vendor Management: Maintain accurate and complete vendor files, including obtaining and verifying necessary documentation like W-9 forms and ensuring correct IRS 1099 classifications for year-end reporting.
• Communication: Serve as a primary point of contact for internal departments, vendors, regarding payment status, policies, and procedures, providing guidance and resolving inquiries.
• Credit card reconciliations for all corporate credit cards.
  
  
  

Qualifications:

Basic:

• A high school diploma or equivalent is required
• Minimum of 2-4 years of demonstrated accounts payable experience, with prior experience in a government contracting environment strongly preferred.
• Thorough understanding of accounts payable principles and practices, governmental accounting standards, and federal acquisition regulations (FAR).
• 2 year experience with integrated accounting systems, such as Jamis, and strong proficiency in Microsoft Excel is required.
• Strong organizational skills, attention to detail, the ability to manage high volumes of transactions, and excellent problem-solving skills.
  
  
  

Preferred:

• 2 year minimum experience with Jamis software.
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field.