What are the responsibilities and job description for the Office Manager position at VP Racing Fuels Inc?
Description
Fueling Success in this Role:
VP Racing is looking for a full-time, on-site, Office Manager to keep our Parker, Arizona regional office running at full throttle. This isn’t just a desk job - you’ll be the operational backbone of a fast-paced, high-energy environment, ensuring everything from daily administration to finance coordination runs smoothly and efficiently.
You’ll work closely with regional leadership, corporate marketing, and international teams to support the business operations of a global leader in racing fuels, performance chemicals, and branded retail products.
What you'll do:
- Oversee and support all administrative duties, ensuring the office operates smoothly day-to-day
- Manage office supplies inventory and place orders as needed
- Perform receptionist duties: greet visitors, answer and direct phone calls
- Receive, sort, and manage incoming and outgoing mail and deliveries
- Develop and implement office policies and procedures
- Assist with office layout planning, office moves, and maintaining IT infrastructure
- Manage office expenditures and budget
- Generate Bills of Lading and process all Trip Reports
- Manage VP Racing & VP Transportation Company Bank Accounts, daily bank runs, and process and deposit all cash transactions
- Handle all office petty cash transactions
- Track weekly inventory
- Identify opportunities for process improvements and design and implement new systems
- Serve as liaison to Corporate Marketing and international teams
- Assist with race logistics, invoicing, and billing
- Provide administrative support including scheduling meetings, maintaining calendars, conducting research, and creating reports
- Perform other duties as assigned
Why Should You Join Our Team?
At VP Racing, we don’t just create high-performance fuels - we create high-performance careers. Based in San Antonio, Texas, we are a global leader in race fuels (land, sea, & air), performance chemicals, and branded retail products. Our work environment is built for those who thrive on innovation, precision, and speed, offering a dynamic workplace where passion drives everything we do. We invest in our people and provide real opportunities for professional growth.
We hire people based on potential, not just experience, and believe in building a team that’s diverse, driven, and ready to push limits. At VP, we work hard and play hard, innovate boldly, and foster a fun, collaborative culture where teamwork fuels success.
High-Octane Rewards:
We offer a competitive salary for our Office Manager, based on experience, along with a comprehensive benefits package designed to support your well-being and future. Our benefits include health, dental, and vision insurance, a full suite of supplemental insurance options, and a robust 401(k) plan with a company match to help you build a secure retirement. We offer paid time off, so you have the flexibility to recharge and refuel. You'll enjoy a down-to-earth, casual work environment, along with a positive, team-oriented culture built on innovation, inclusion, and long-term success. Join us and be part of a company that values creativity, collaboration, and a desire to win!
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Minimum Qualifications:
The ideal candidate must be extremely organized and able to manage the logistics of multiple duties with professionalism and strong communication skills. In addition, strong attention to detail and ability to work in a fast-paced environment is critical for success in the role, as are high levels of accuracy, timeliness and dependability. We are looking for someone who can establish and maintain effective working relationships within the organization, work effectively with all levels of employees and management, and assist in providing solutions to challenges that arise. If this describes you and you meet the following requirements, we would be happy to speak with you:
- Bachelor’s degree in Business Administration, Communication, or related field; AND at least three (3) years of administrative management experience.
- Experience with ERP NetSuite & CRM Salesforce preferred
About the Company:
VP Racing is best known as a world leader in racing and performance fluids, powering champions in virtually every form of motorsport on land, sea, and air since 1975. VP also sells a full line of consumer products, including ethanol-free fuels and oils for 2- and 4-cycle outdoor power equipment, automotive lubricants, additives, coolants, and accessories through national home improvement, automotive parts, and online retailers. The company also offers a program to independent operators of convenience stores and gas stations, car wash, quick lube, and marinas to brand as VP Racing and resell the company’s full range of automotive performance and small engine fuel products.