PIP Execution & Project Management Specialist- HOTEL

Location: Multi-Property / Regional

Travel Required: Yes

Reports To: Ownership / Corporate Operations / Development Team

Job Overview

We are seeking a highly organized and cost-focused PIP Execution & Project Management Specialist to fully manage hotel Property Improvement Plans (PIPs) across multiple properties from start to finish. This role is responsible for planning, procurement, scheduling, vendor coordination, cost control, and on-time completion of all PIP-related work while ensuring full brand compliance and zero waste.

This position is hands-on and execution-driven, focused on saving money, preventing delays, eliminating rework, and protecting ownership interests.

Primary Responsibilities

• Own the entire PIP lifecycle for multiple hotel projects simultaneously.
• Review brand PIPs and convert them into:
• Detailed scopes of work
• Material lists
• Project timelines
• Order all materials, furniture, fixtures, and equipment (FF&E) in advance to ensure zero project delays.
• Source and negotiate with:
• Vendors
• Contractors
• Suppliers
• Install teams
• Ensure best pricing, bulk purchasing, and zero material waste.
• Create and manage PIP budgets and track actual vs. projected costs daily.
• Coordinate and schedule:
• Construction
• Installations
• Inspections
• Re-inspections
• Be on-site during critical phases to:
• Verify measurements
• Prevent ordering mistakes
• Prevent over-ordering
• Ensure quality of work
• Manage multiple properties simultaneously without delaying any PIP.
• Ensure on-time completion to avoid brand penalties or delayed openings.
• Maintain all:
• Invoices
• Warranties
• Compliance documentation
• Final completion certificates
• Work directly with:
• Ownership
• Brand representatives
• Corporate accounting
• General Managers
• Drive aggressive cost-reduction strategies without compromising brand standards.
• Ensure no unnecessary change orders, rework, or excess inventory.
• Prepare weekly PIP progress & cost-control reports for ownership.

Required Qualifications

• 5 years experience in:
• Hotel renovation
• PIP execution
• Hospitality construction
• CapEx project management
• Strong understanding of:
• Brand PIP processes
• FF&E procurement
• Hotel construction & renovation timelines
• Vendor contracts & negotiations
• Proven track record of:
• Completing PIPs on time
• Beating budgets
• Preventing waste and cost overruns
• Advanced Excel / budgeting skills.
• High attention to detail with a zero-error mindset.
• Ability to manage multiple properties at once.
• Willingness to travel extensively.
• Strong communication and vendor-management skills.

Preferred Qualifications

• Multi-brand PIP experience (IHG, Hilton, Marriott, Choice, Wyndham).
• Construction management, engineering, or hospitality degree.
• Experience with:
• OS&E and FF&E warehouses
• Logistics coordination
• Rebrand and conversion projects

Ideal Candidate Profile

This role is ideal for a results-driven operator who thrives in fixing broken systems, coaching leaders under pressure, and creating rapid performance turnaround in hotel operations.