Talent Management Specialist (67163)

About VOAWW:

Volunteers of America Western Washington is a non-profit organization operating in Western Washington for over 125 years. Our Christian roots drive us to put our faith into action for the benefit of every member of the community. We celebrate our unique perspectives and lived experiences that allow us to better serve and uplift our community – and each other. Volunteers of America Western Washington is officially a designated CARE trauma informed organization.

Benefits (Full time)

• Vacation and Sick Time: Vacation up to 200 hours, Sick time up to 108.64 hours
• Competitive compensation
• Holidays: 8 paid per year 2 paid floating holidays
• Medical, Dental, and Vision
• Health Savings Account (HSA)
• Flexible Savings Account (FSA) medical & dependent care
• Free Employee Assistance program
• 403(b) Retirement Plan matching
• Professional Development opportunities

General Function:

The HR Talent Management Specialist is responsible for managing the end-to-end employment process, from recruitment through retention, ensuring programs maintain a strong and sustainable workforce to support the organization’s strategic and operational priorities. This role collaborates closely with HR team members and program leadership to design and implement a comprehensive onboarding experience that reflects and reinforces the organization’s culture.

Principal Activities:

• Develops, facilitates, and implements all phases of the recruitment process.
• Coordinates the hiring process with hiring managers and manages the onboarding process.
• Assist hiring managers when needed with screening applications and resumes to identify qualified candidates.
• Building and maintaining strong relationships with both hiring managers and candidates, ensuring a positive experience throughout the recruitment process.
• Develops and implements strategies to attract top talent, partnering with external venders and the internal social media team.
• Owns and manages the job description process, partnering closely with program leadership to ensure all job descriptions are accurate, up to date, and aligned with organizational needs.
• Assists with the interview process, conducting and attending interviews as needed by program leadership, and preparing interview questions.
• Manages unemployment claims and attends hearings on behalf of the agency.
• Conducts, interviews and collects information on employment related matters such as discrimination or harassment allegations, work complaints, or other concerns. Attends and participates in employee disciplinary meetings, investigations, and terminations.
• Handles employee and human resource inquiries related to policies and procedures.  Serves as the contact and liaison for intake and assessment of employee concerns.
• Identifies and implements effective recruiting methods and strategies to meet the needs of the program.
• Collaborates with the hiring manager and/or other human resource staff during the offer process, identifying and recommending salary ranges, incentives, start dates, and other pertinent details.
• Partners with the HRIS & Compliance Analyst to validate and analyze compensation data, ensuring accuracy and consistency across systems to support strategic pay decisions with managers.
• Analyze recruitment metrics to improve hiring strategies and outcomes.
• Administers new hire and renewal background checks and completes employment eligibility verifications, verifies I-9 documentation, and maintains employment eligibility files.
• Ensures compliance with federal, state, and local employment laws and regulations, and company policies.
• Creates, manages, and facilitates agency trainings such as new employee orientation, new supervisor orientation, and leadership trainings.
• Coordinates employee recognition programs including work anniversaries and Kudos.
• Assists with planning and execution of special events, organization-wide meetings, and employee recognition programs.
• Responds to all verifications of employment and reference requests in a timely manner.
• Processes personnel action forms including position changes, hire/rehire, supervisor change, pay rate change, recognition bonuses and others as assigned in the PAF workflow.
• Creates and manages client accounts and permissions/settings for Paycom users.
• Maintain knowledge of Microsoft office Suite, consistently increasing proficiency through trainings and practical application.
• Serves as the primary backup for the HRIS and Compliance Analyst.
• Maintains digital files
• Performs other duties as assigned.

Effect on End Results:

Effective performance in this role results in a strong, qualified, and diverse workforce that supports organizational stability, service delivery, and long-term strategic goals. Through efficient recruitment, onboarding, and compliance practices, the position ensures a seamless hiring experience, reduces time-to-fill, and minimizes risk related to employment laws and regulations. Additionally, by strengthening employee engagement, recognition, and retention efforts, this role contributes to improved employee satisfaction, reduced turnover, and a positive organizational culture.

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Qualifications:

• Bachelor’s degree in human resources, organizational development, business administration and/or related field in lieu of degree and/or a combination of equivalent education and work experience.
• PHR, SHRM-CP, SPHR, or SHRM-SCP preferred.
• Proactive and independent with the ability to take initiative.
• Committed to the agency’s mission and objectives.
• Proficient with or the ability to quickly learn applicant tracking software.
• Proficient with Microsoft office Suite, or related software.
• Excellent verbal and written communication skills.
• Excellent time management skills with proven ability to meet deadlines.
• Excellent organizational skills with attention to detail, and customer service skills.
• Strong analytical and problem-solving skills.
• Thorough understanding of employment laws, regulations, and guidelines related to HR.
• Ability to design and implement training and development programs.
• Understands big picture and is able to visualize solutions.
• Must have a valid Washington State driver's license.

Equal Employment Opportunity Statement:

We are an Equal Opportunity Employer and all employment-related decisions are made without consideration of individuals’ race, sex, age, national origin, disability status or any other protected characteristic.

Salary : $36 - $40