Office Manager / Accounting Coordinator

About Us

Volume Millwork is a Houston-based millwork manufacturer specializing in aviation and airport casework TSA checkpoints, gate areas, and terminal interiors. We work on some of the most demanding commercial build-outs in the country, and we're growing fast. We're looking for a sharp, organized Office Manager to keep our operations tight and our team supported.

The Role

This is a hands-on position where you'll own the day-to-day office and accounting functions for a busy manufacturing company. You'll work directly with leadership and have real visibility into the business.

What You'll Do

• Manage daily office operations — vendor coordination, scheduling, supply management, and team support
• Handle bookkeeping in QuickBooks — invoicing, AP/AR, bank reconciliation, and expense tracking
• Support job costing and bid tracking alongside project managers
• Use AI tools (Claude by Anthropic) to draft communications, build SOPs, summarize documents, and improve office workflows
• Coordinate HR paperwork, onboarding, and employee recordkeeping

What We're Looking For

• 3 years of office management or administrative experience — construction, manufacturing, or trades industry strongly preferred
• Proficiency in QuickBooks (Desktop or Online)
• Hands-on experience using Claude or similar AI tools for real work tasks — writing, documentation, research, or process building
• Strong Excel skills; comfortable with Word, Google Workspace, and project tools
• Self-directed, highly organized, and able to handle competing priorities in a fast-moving environment

Why Volume Millwork

• Competitive salary: $55,000 – $70,000
• Direct access to ownership and leadership
• Growing company with room to build the role as you go
• In-office, Houston TX

• If you're organized, tech-forward, and want to be a real part of a growing company — not just a cog — we'd love to hear from you.