Commercial Loan Closing Specialist

Description

We are seeking a detail-oriented and experienced Commercial Loan Closing Specialist to join our dynamic financial services team. This role offers an exciting opportunity to work closely with clients, lenders, and internal teams to ensure the smooth and accurate closing of commercial loan transactions. If you have a strong background in loan documentation and a commitment to excellence, we invite you to become a vital part of our organization’s growth and success.

The Commercial Loan Post-Close Specialist / Servicer is responsible for post-closing review, servicing, and ongoing maintenance of commercial loan files to ensure complete, accurate, and compliant documentation in accordance with bank policy and applicable federal and state regulations.

This position also provides cross-functional support in pre-closing due diligence, documentation preparation, and loan closing coordination, serving as a backup to the Commercial Loan Documentation Specialist, as needed.

Post-Closing Review & Loan Servicing (Primary Focus)

• Perform comprehensive post-closing reviews to ensure all required loan documentation is complete, accurate, and properly executed.
• Track, follow up, and resolve missing, incorrect, or incomplete loan documentation with attorneys, title companies, lenders, and participation partners.
• Ensure timely receipt and filing of final title policies, recorded documents, and insurance certificates.
• Maintain and manage tickler systems for financial reporting, insurance, covenant compliance, and other ongoing loan requirements.
• Monitor and clear post-closing exceptions in accordance with internal timelines and policy expectations.
• Assist in maintaining organized and examiner-ready commercial loan files (electronic and/or physical).
  
  

Participation Loan Support

• Assist with documentation, tracking, and servicing requirements related to participation loans.
• Coordinate receipt and verification of required documentation from participation partners.
• Support setup and ongoing servicing of participation loans, including tracking “subject to” items and compliance requirements.
  
  

Operational Support & Compliance

• Maintain and support loan operations systems, including tickler tracking, document imaging, and file maintenance.
• Assist with internal audits, loan reviews, and regulatory examinations by ensuring documentation is complete and accessible.
• Complete required compliance training and stay current on regulatory and policy changes impacting commercial lending.
• Perform additional duties as assigned to support loan operations and departmental objectives.
  
  

Pre-Closing Due Diligence & Support (Cross-Training Role)

• Perform a comprehensive pre-closing audit of all assigned commercial loan packages to ensure the transaction aligns with the approved credit structure, terms, conditions, and collateral requirements.
• Assist with gathering and reviewing required due diligence items, including entity documentation, UCC searches, lien searches, appraisals, flood determinations, and title commitments.
• Support validation of borrower and guarantor entity status and structure.
• Review title commitments and identify items requiring resolution prior to closing.
• Assist in identifying and escalating documentation or structure-related issues to lenders or credit staff.
  
  

Loan Documentation & Closing Support (Cross-Training Role)

• Serve as backup to the Commercial Loan Documentation Specialist for document preparation and closing coordination.
• Prepare loan documentation packages for commercial loans using approved systems and templates.
• Coordinate loan closings with lenders, attorneys, title companies, and internal staff to ensure timely and accurate execution.
• Prepare engagement letters for attorneys and title companies when applicable.
• Support funding readiness by confirming all required conditions have been satisfied prior to disbursement.
  
  

The job duties listed are in no way all encompassing. Other duties, responsibilities and qualifications may be required and/or assigned as necessary. This position requires regulatory compliance.

Requirements

• High school diploma or equivalent required; additional education in business, finance, or related field preferred.
• Minimum of 2–5 years of banking experience in commercial, consumer, or mortgage lending, with preference for loan operations or servicing experience.
• Working knowledge of commercial loan documentation, closing processes, and post-closing requirements.
• Familiarity with loan systems, document preparation software, and Microsoft Office applications.
• Strong organizational skills with the ability to manage multiple files and deadlines simultaneously.
• Attention to detail with the ability to identify documentation exceptions and ensure resolution.
• Ability to communicate effectively with internal staff and external partners.
• Ability to work collaboratively in a team-oriented environment and adapt to changing priorities.
  
  

Additional Expectations

• Maintains strict confidentiality of all customer and bank information.
• Adheres to the Bank’s Core Values and operational standards.
• Demonstrates accountability for accuracy, timeliness, and compliance in all assigned responsibilities.
  
  

FVSBank is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.