What are the responsibilities and job description for the Office Secretary/Bookkeeper position at Voiss Construction?
Office Secretary/Bookkeeper
About Us
Voiss Construction is a trusted, family-owned construction company with a strong reputation for quality craftsmanship, integrity, and long-term client relationships. We are looking for a reliable, detail-oriented Office Secretary/Bookkeeper to join our team and help keep our operations running smoothly. If you enjoy working in a supportive, family-oriented environment and take pride in being organized, we’d love to hear from you!
Position Overview
Office Secretary/Bookkeeper will oversee daily office operations and manage our financial records. This role is ideal for someone who is highly organized, self-motivated, and comfortable wearing multiple hats. Construction industry experience is a plus but not required.
Key Responsibilities
- Maintain office organization, supplies, and vendor relationships
- Assist with scheduling, project documentation, and communication with clients/subcontractors.
- Support management with various administrative tasks as needed
- Process accounts payable/receivable
- Manage payroll and employee time records (ADP & Vericlock)
- Reconcile bank accounts and credit card statements
- Assist with estimates/proposals
- Assist with invoicing
- File monthly excise taxes
- Work with CPA for annual filings
Qualifications
- Proven experience in bookkeeping, with proficiency in QuickBooks Online.
- Strong organizational, communication, and time-management skills
- High attention to detail and accuracy. Ability to multitask.
- Construction industry knowledge a plus
- Working knowledge of Microsoft Office (Outlook, Excel, Word) & Adobe.
What We Offer
- Competitive pay (DOE) $27-30/hr.
- Supportive, family-oriented work environment
- Vacation after 1 year & sick pay accumulated at time of hire.
- Health Benefits after 60 days.
Job Type: Part-time
Pay: $27.00 - $30.00 per hour
Expected hours: 25 – 32 per week
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Work Location: In person
Salary : $27 - $30