Early Childhood Administrative Support Specialist

Vogel is seeking an Early Childhood Administrative Support Specialist to provide critical operational and administrative support to our leadership team. This role ensures smooth day-to-day operations by managing program logistics, communications, and essential documentation.

This is a full-time, hourly position with a range of $19.23 – $22.84 per hour.

What You’ll Do

Data & Documentation Management

• Record daily attendance in Procare and Head Start databases, including detailed notes and follow-up on absences.
• Manage child and health records, ensuring all documentation is scanned, labeled, and uploaded accurately with required signatures.
• Maintain staff tracking and organize teacher training certificates for TRS compliance.
• Verify authorized pick-ups and securely maintain identification and volunteer records.
  
  
  

Operations & Facility Support

• Conduct daily safety inspections of the building and playground, documenting hazards and submitting checklists to the Head Start database.
• Manage facility maintenance by submitting and tracking NEST tickets.
• Oversee inventory and supplies for the kitchen, office, and classrooms, including the weekly distribution of diapers and wipes.
• Ensure compliance with CACFP documentation and maintain updated charts for food allergies and photo consents.
  
  
  

Front Office & Communications

• Manage front desk operations, creating a welcoming environment while monitoring building access for safety.
• Serve as a primary point of contact for school emails and phone calls, and assist parents with the sign-in kiosk.
• Facilitate program communication by generating sign-in sheets for finance and communicating with families as directed.
  
  
  

Who You Are

• Qualified: You hold a High School diploma (required), though a CDA or degree in Early Childhood Education/Administration is preferred.
• Experienced: You have at least 2 years of experience in early childhood education, preferably in an administrative or coordinator capacity.
• Organized & Detailed: You are a detail-oriented multitasker with strong problem-solving and time-management skills.
• Tech-Savvy: You are proficient in Microsoft Office Suite and comfortable learning specific databases like Procare.
• Collaborative: You work effectively with a diverse team of educators and parents and possess excellent communication skills.
• Knowledgeable: You understand early childhood education standards, licensing regulations, and child development principles.
• Adaptable: You have a proactive approach and are available for occasional travel or flexible hours for special events.
  
  
  

Why Us?

Vogel is dedicated to providing top-notch early childhood programming for children aged 6 weeks to 12 years, as well as their families, who have been affected by the traumatic effects of homelessness. By joining our team, you can play a pivotal role in positively impacting these children's lives during their crucial formative years. Together, we have the power to change their lives forever.

If you're ready to make a difference and bring your skills to a team that values hard work, reliability and dedication, we'd love to hear from you!

Did this post spark something in you? Apply now and make a lasting impact with us!