Automotive Office Assistant

Job Overview
We are seeking an energetic and detail-oriented Automotive Office Assistant to join our team. In this vital role, you will manage administrative tasks with precision and support the smooth operation of our dealership office. Your proactive approach, organizational skills, and excellent communication will help create a welcoming environment while ensuring all office functions run seamlessly. This position offers an exciting opportunity to develop your administrative expertise within an automotive setting. Previous dealership experience is preferred.

Duties

• Greet clients, visitors, and vendors with professionalism and warmth at the front desk
• Manage multi-line phone systems, directing calls efficiently and courteously
• Perform data entry and maintain accurate records using Dealertrack DMS and Google Workspace
• Take payments, count and close out cash and prepare bank deposits
• Close service and body shop RO's
• Finalize vehicle sale paperwork, vehicle registration and loan/lease paperwork, making journal entries accordingly
• Document financial transaction details and monitor transactions
• Manage new and used vehicle inventory and prepare paperwork for dealer trades
• Assist with filing, document proofreading, and organizing office supplies to ensure a tidy workspace
• Support customer service efforts by addressing inquiries promptly and providing exceptional support
• Conduct basic bookkeeping tasks including invoicing, billing, and tracking payments
• Manage office correspondence through email and phone communication while maintaining proper phone etiquette
• Support office management activities such as inventory tracking, supply ordering, and maintaining confidentiality of sensitive information

Qualifications

• Proven experience in office administration or clerical roles within an automotive or related environment preferred
• Strong computer skills
• Excellent organizational skills with the ability to multitask effectively
• Exceptional customer service skills with a friendly demeanor and professional phone etiquette
• Knowledge of office management practices including bookkeeping, record keeping, accounting entries and general administrative procedures
• Ability to handle confidential information discreetly and maintain high levels of accuracy in all tasks

We are family owned and operated for over 95 years. Join our honest, hometown dealership and help us provide exceptional customer service to our community.

Job Type: Full-time

Pay: $17.00 - $24.00 per hour

Expected hours: 40 – 45 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Vision insurance

Work Location: In person

Salary : $17 - $24