GRANT ACCOUNTING CLERK

Grant Accounting Clerk

Classification: Exempt

Reports to: Senior Administrator of Revenue & Grants

Date: April 2026

Each day at Volunteers of America, we strive to exemplify our foundational pillar of Servant Leadership and Cultural Values of Communication, Compassion, Integrity, Respect, and Excellence.

At VOA we are committed to providing opportunities that help staff grow and enhance their skill sets. As part of this commitment, we invest in on-the-job training to prepare employees for their new positions and offer professional development opportunities, coaching, and career pathways to promote our culture of helping staff advance their careers throughout the organization.

­­­­­­­­­­­­­­­­­­job Description

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Summary/Objective

The Grant Accounting Clerk provides professional accounting and administrative support to the Senior Administrator of Revenue & Grants. This includes preparing, reviewing, and processing grant reimbursement requests. This position compiles complete reimbursement packets, reviews supporting documentation for accuracy and allowability, and ensures expenses align with applicable federal regulations, including Uniform Guidance (2 CFR 200). The role maintains accurate financial tracking and supports internal controls to ensure timely and compliant revenue processing.

Essential Functions

• Prepare and compile grant reimbursement packets in accordance with funding requirements.
• Review supporting documentation for completeness, accuracy, and compliance with Uniform
  
  
  

Guidance (2 CFR 200) and grant-specific regulations.

• Reconcile reimbursement requests to approved grant budgets and internal financial records.
• Maintain organized electronic grant files and financial tracking tools.
• Maintain and reconcile travel and mileage logs for grant reimbursement and audit purposes.
• Assist with audit preparation and execution.
• Enter, review, and reconcile financial data within organizational accounting systems.
• Analyze general ledger reports and credit card transactions for grant-related expenses to ensure
  
  
  

compliance and accuracy.

• Review and process client financial requests and grant-related invoices.
• Support adherence to established internal controls and financial procedures.
• Maintain confidentiality of financial and organizational information.
• Other duties as assigned.
  
  
  

Competencies

• Organized and efficient support in compiling and processing financial and reimbursement documentation.
• Critical thinking to identify discrepancies and complete responsibilities with limited supervision.
• Ensures accuracy and completeness of financial documentation and data.
• Maintains well-organized electronic files and tracking systems to support timely reimbursement processing.
• Prioritizes tasks effectively to meet deadlines and reporting timelines.
• Proficiency in Microsoft Office, particularly Excel, and financial management systems.
• Communicates clearly and professionally when gathering or clarifying financial information.
• Maintains discretion when handling sensitive financial and organizational information.
• Continuous demonstration of behaviors aligned with a posture of servant leadership and our cultural values
  
  
  

Supervisory Responsibility

This position has no direct supervisory responsibilities but does serve as a coach and mentor for other positions in the organization..

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptops, photocopiers, and smartphones.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Position Type/Expected Hours of Work

This is a full-time, exempt position. Work hours are generally Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional evening or weekend work may be required to meet reporting deadlines or high-volume reimbursement periods.

Travel

No travel is required for this position.

Required Education, Experience, Or Eligibility Qualifications

• High school diploma or equivalent and four (4) years of accounting, bookkeeping, or clerical experience in a professional office environment.
• Experience working with financial documentation and data entry with strong attention to accuracy.
  
  
  

Preferred Education And Experience

• Associate’s degree in Accounting or related field.
• Experience with grants, nonprofit accounting, or federal funding.
• Experience using accounting or financial management systems.
  
  
  

EEO Statement

Volunteers of America Northern Rockies is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristics. Volunteers of America Northern Rockies will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If you are interested in applying for an employment opportunity and feel you need a reasonable accommodation pursuant to the ADA, please contact us at 307-672-0475.