Administrative Assistant

Job Title: Administrative Assistant

(Job Starts in February)

Job Summary: The Administrative Assistant to the Site Manager provides administrative and clerical support to ensure smooth and efficient site operations. This role will be responsible for handling documentation, coordinating meetings, maintaining records, and facilitating communication between site staff, contractors, and office personnel.

Dust/Responsibilities:

• Support the Site Manager with day-to-day administrative tasks.
• Manage and organize site documentation, including timesheets, delivery notes, permits, and reports.
• Maintain accurate records of site activities, attendance logs, and safety documentation.
• Assist in scheduling meetings, preparing agendas, and recording minutes.
• Coordinate communication between the site and head office, suppliers, or subcontractors.
• Ensure compliance with company policies and site-specific procedures.
• Assist in preparing and submitting progress reports and site updates.
• Order office supplies and maintain inventory for site operations.
• Help track deadlines, task progress, and ensure timely submissions.
• Handle general office duties such as filing, photocopying, and answering calls
• Required Skills/Abilities:
• Excellent communication and interpersonal skills
• Proven experience as an administrative assistant or similar role, preferably in a construction or site-based environment.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and work in a fast-paced site environment.
• Excellent verbal and written communication skills.
• High level of attention to detail and accuracy.
• High school diploma or equivalent; additional qualifications in administration or construction management are a plus.
• Education and Experience:
• At least 1 year of experience in a related field.
• High School diploma or GED
• Physical Requirements:
• This role requires a combination of office and fieldwork, involving both sedentary tasks and moderate physical activity. The physical demands include, but are not limited to:
• Standing & Walking: Frequently required to stand and walk around job sites, warehouses, or production areas as needed.
• Sitting: Often sitting at a desk while working on reports, project plans, and communicating with stakeholders.
• Lifting & Carrying: Occasionally required to lift and carry materials, documents, or equipment weighing up to 15–25 lbs.
• Bending, Stooping & Kneeling: Occasionally required for proper lifting, inspecting job sites, or troubleshooting operational issues.
• Reaching & Handling: Frequent use of hands and arms to operate computers, tools, or other equipment.
• Climbing: May require occasional use of ladders or stairs to access different work areas.
• Visual & Auditory Requirements: Must be able to read project documentation, analyze blueprints, and effectively communicate in noisy industrial environments.
• Work Environment:
• Exposure to industrial settings, including warehouses, factories, and outdoor project sites.
• Potential exposure to dust, noise, and moving machinery requires adherence to safety protocols. Use of personal protective equipment (PPE) may be necessary in certain work areas.

This position requires a balance between office-based responsibilities and on-site collaboration. The ability to adapt to varying physical and environmental conditions is essential for success in this role.

Job Type: Contract

Pay: $21.00 per hour

Work Location: In person

Salary : $21