Benefits Administrator

Job Type

Full-time

Description

The Benefits Administrator is responsible for the end-to-end administration of employee benefit programs for VMC Group. This role is highly proactive, detail-oriented, and technology-driven, with a strong focus on improving processes, enhancing employee experience, and transitioning benefit administration into a more digital and automated environment (including Paylocity modules and online workflows). The ideal candidate will take ownership of the benefits function, ensure compliance, meet all deadlines, and actively recommend improvements to benefit offerings and administration processes.

Responsibilities Not Limited To

Benefits Strategy & Administration

• Recommend, implement, and maintain employee benefit programs, including health, retirement, and ancillary benefits
• Evaluate benefit options based on business needs, cost, employee impact, and compliance requirements
• Ensure benefit plans comply with federal, state, and applicable collective bargaining agreements
• Develop and maintain benefit policies and procedures
• Manage annual benefits budget and monitor ongoing plan performance against budget
  
  

Employee Communication & Support

• Serve as the primary point of contact for all benefits-related inquiries
• Design and execute communication strategies for new and existing employees
• Conduct benefits meetings and provide clear documentation and guidance
• Ensure timely communication of plan updates, changes, and enrollment deadlines
• Coordinate issue resolution between employees and insurance carriers
  
  

Leave of Absence & COBRA Administration

• Manage benefits coordination for employees on FMLA, disability, workers’ compensation, and other leave programs
• Administer COBRA notifications and maintain required reporting and compliance records
  
  

Data, Compliance & Reporting

• Maintain accurate benefit records (electronic and hardcopy) in compliance with HIPAA
• Ensure accurate enrollment data entry and payroll deduction processing
• Reconcile and approve benefit billing and carrier invoices
• Maintain and update Summary Plan Descriptions (SPDs)
• Develop and provide census and compliance reporting
• Audit benefit plans including 401(k), pension, and other programs
  
  

Systems & Process Improvement

• Drive transition to online benefits administration using Paylocity or similar systems
• Identify and implement process improvements and automation opportunities
• Actively contribute ideas to improve employee benefit programs and administrative efficiency
  
  

Payroll Support

• Provide backup support to Payroll as needed
  
  

Requirements

• Bachelor’s degree preferred
• 3–5 years of hands-on benefits administration experience
• Experience in a manufacturing or multi-site environment strongly preferred
• Working knowledge of federal and state HR/benefits regulations
  
  

Skills & Competencies

• Strong analytical and problem-solving skills
• High attention to detail and strong organizational skills
• Proactive, ownership-driven mindset with a focus on continuous improvement
• Strong verbal and written communication skills across all levels
• Ability to handle confidential information with integrity and discretion
• Ability to analyze and interpret complex data
• Strong risk awareness and compliance mindset
• Ability to manage multiple priorities and meet deadlines
  
  

Additional Requirements

• Approximately 5% travel to VMC locations (CA, NJ, TX)
• Ability to work additional hours as needed to meet deadlines
  
  

At VMC Group we believe in supporting our employees both professionally and personally. When you join our team, you gain more than just a job — you gain access to a range of benefits designed to promote your well-being, growth, and financial security.

• Health, dental and vision insurance
• 401K with company match
• Life Insurance
• Flexible Spending Accounts
• Generous annual time off policy
• 12 Company-Paid holidays
• A Solid Wellness Program to support your personal health goals
• Professional development opportunities
  
  

Join our team and build a rewarding career where your contributions are valued and your growth is supported. Be a part of a fast-growing, technology-driven manufacturing company — APPLY TODAY!

We provide equal employment opportunities to all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.

Salary Description

70,000 to 85,000 yearly