Accounts Payable & Receivable Coordinator

Accounts Payable/Accounts Receivable Coordinator

VJ X-Ray LLC is the global leader in developing and manufacturing integrated x-ray sources and high voltage generators. Our mission is to be uncompromising in pushing the boundaries of component design and manufacturing for every OEM partner. 

This key position is responsible for accurately processing Accounts Payable and /or Accounts Receivable transactions within an ERP system.   This position will also provide clerical and administrative support to other finance related activities.

Job Description

• Process Accounts Receivable transactions in a timely manner and tracked until payment is received.  Tasks include generating and distributing invoices, interacting with customers and vendors, validating payments against invoices, recording cash receipts and conducting accounts receivable calls
• Process Accounts Payable transactions to ensure accurate and timely processing of all payments.   Tasks include validating invoices, entering invoices, posting material receipts, matching invoices to packing slips, obtaining W-9’s for new vendors and preparing payment batches
• Prepare weekly AP and/or AR Reports including: Goods Received Not Invoiced (GRNI) Analysis, Cash Projection Report and others as needed
• Ability to perform account analysis
• Work with fellow employees, vendors and customers to resolve any problems or discrepancies
• Collaborate with Purchasing, Sales and Inventory Control Departments
• Support management by following policies and procedures while complying with federal, state and local financial legal requirements
• Provide clerical and administrative support to department management 
• Assist on special projects as required

Essential Skills

• Associate’s degree or higher in Accounting or other relevant discipline
• Minimum two (2) years of experience in a comparable accounting role within a manufacturing or corporate environment
• Working knowledge of basic accounting techniques 
• Prior experience working with an ERP, MRP or other accounting system
• Proficiency in Microsoft Office Suite
• Intermediate knowledge in Excel
• Ability to multi-task, prioritize and anticipate work needs in a fast-paced environment with emphasis on quality, accuracy and timeliness
• Excellent interpersonal and communication skills with the ability to interface effectively with vendors, internal and external customers and all levels of management
• Analytic ability with strict attention to detail
• Reliable and focused team player

Non-Essential Skills

• Previous experience supporting multiple locations domestically and internationally
• The ability to communicate in Chinese or Spanish
• Prior experience with Global Shop Solutions (GSS)

Physical Demands and Mental Demands

• Regularly required to sit, walk, bend, stoop and stand
• Will need to repeatedly use hands & fingers to operate basic office equipment
• Expected to effectively communicate in person, on phone and via email and other electronic devices on a continual and repetitive basis
• Responsibilities could require lifting, or moving materials up to 50 pounds alone and heavier with assistance
• Vision abilities required for this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
• Must be able to fulfill essential job functions in a consistent state of alertness and safe manner
  • On a regular basis, will be required to:
  • use written and oral communication skills
  • read and interpret data, information and documents
  • analyze and solve non-routine and complex office administrative problems
  • be creative, make judgements, use reasoning and make decisions
  • observe and interpret situations
  • learn and apply new information or skills
  • perform detailed work on multiple, concurrent tasks
  • work under intensive deadlines with frequent interruptions
  • interact with internal and external customers holding positions from a wide array of disciplines and organizational hierarchy levels
• May need to communicate and effectively manage dissatisfied or frustrated customers and/or interface with difficult/demanding individuals

This job description is not all inclusive and is subject to change at any time. VJ X-Ray LLC provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. The company takes affirmative action to ensure that applicants and employees are treated during the application process and post hiring employment without regard to any of these characteristics. Discrimination of any type is not tolerated.