What are the responsibilities and job description for the Accounts Payable / Receivable Admin Associate position at KG Power Systems?
Company Description
KG Power Systems has been a trusted leader in industrial equipment and mechanical systems since its founding in 1949. Located in a 21,000 square-foot facility in Hauppauge, NY, the company specializes in air compressors, electric motors, pumps, parts and more. With over 75 years of expertise, KG Power Systems is dedicated to providing personalized solutions, quality service, and fast shipping to meet customer needs.
Role Description
This is a Part Time or Full Time on-site position for an Accounts Payable / Receivable Admin Associate at our Hauppauge, NY location.
We are seeking a detail-oriented and experienced Accounts Payable / Receivable Admin Associate to join our finance team. The ideal candidate will be responsible for managing the company's accounts receivable processes, ensuring accurate and timely billing, collections, and account reconciliation.
This role requires a strong understanding of accounting principles, financial software and excellent customer service skills. The role is expected to maintain client relationships and support the organization's revenue cycle management.
Duties
• Prepare and send invoices using our accounting software Field Servio.
• Monitor accounts receivable aging reports and follow up on overdue accounts through negotiation and effective communication.
• Reconcile customer accounts to ensure accuracy of billing and payments received.
• Process payments via various methods and record transactions accurately using double entry bookkeeping principles.
• Maintain detailed records of collections activities and update account information regularly.
• Assist with month-end closing procedures, including journal entries related to revenue recognition and account analysis.
• Support compliance with financial regulations.
• Collaborate with the billing department to resolve discrepancies.
• Provide exceptional customer service by addressing client inquiries professionally via phone or email, adhering to proper phone etiquette.
• Perform data entry tasks, With high accuracy, including IO key typing and account reconciliation tasks.
Requirements
• Proven experience in accounts receivable functions within a corporate or public accounting environment
• Strong computer aptitude.
• Familiarity with financial concepts including debits & credits, journal entries, revenue 9•cle management, and analysis skills.
• Excellent organizational skills with attention to detail for data entry and account reconciliation tasks.
• Ability to interpret financial data accurately and perform analysis for account review purposes.
• Strong negotiation skills for collections activities and maintaining positive customer relationships.
• Effective communication skills with professional phone etiquette for client interactions.
This position offers an opportunity to contribute significantly to the organization's financial health while working in a collaborative environment that values accuracy, professionalism, and continuous improvement.