What are the responsibilities and job description for the Fulfillment & Events Coordinator (Temporary) position at Vivint?
Welcome to the intersection of energy and home services. At NRG, we’re driven by our passion to create a smarter, cleaner and more connected future.
Vivint Smart Home, an NRG owned company, is a leading smart home company in the United States, dedicated to redefining the home experience with intelligent products and services. We find purpose in proactively protecting and keeping our customers connected to home, no matter where they are. Join the Smart Home team to create smarter, safer and more sustainable homes.
Summary
We’re looking for a highly organized and dependable Fulfillment & Events Coordinator to join our Field Operations team for the summer. In this fast-paced role, you’ll support both incentive fulfillment operations and the planning and execution of Field Ops events.
This is a great temporary opportunity for someone who is detail-oriented, a quick learner, and a self-starter. Please note this is a temporary position for May-September 2025.
Primary Responsibilities
Here are some highlighted perks you should ask us about:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Safety
Vivint enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe working environment. Each new employee is responsible for completing all training requirements. Additionally, the employee must accept they have responsibility for maintaining the safety of themselves, their co-workers, and the public. Employees must adhere to all written and verbal instructions, promptly report and correct all hazards or unsafe conditions, question non-standard operations or unmitigated hazards, and provide feedback to management on all safety issues.
NRG Energy is committed to a drug and alcohol-free workplace. To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing. EOE AA M/F/Protected Veteran Status/Disability. Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.
EEO is the Law Poster (The poster can be found at http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf)
Official description on file with Talent.
Vivint Smart Home, an NRG owned company, is a leading smart home company in the United States, dedicated to redefining the home experience with intelligent products and services. We find purpose in proactively protecting and keeping our customers connected to home, no matter where they are. Join the Smart Home team to create smarter, safer and more sustainable homes.
Summary
We’re looking for a highly organized and dependable Fulfillment & Events Coordinator to join our Field Operations team for the summer. In this fast-paced role, you’ll support both incentive fulfillment operations and the planning and execution of Field Ops events.
This is a great temporary opportunity for someone who is detail-oriented, a quick learner, and a self-starter. Please note this is a temporary position for May-September 2025.
Primary Responsibilities
- Fulfillment Operations
- Manage the end-to-end process for shipping and tracking prizes, swag, and rewards (including Awardco and Vivint Store items).
- Monitor and maintain inventory levels in the Prize Locker; coordinate with vendors and place orders as needed.
- Create and manage purchase orders; track incentive spending by manager/department and maintain accurate finance records.
- Respond to Field Ops prize-related inquiries and support ad hoc shipping needs for the Program & Culture team.
- Assist with finance and tax reporting related to incentives when applicable.
- Event & Competition Support o Assist in sourcing hotels, meeting rooms, and planning activities for upcoming fall events (e.g., Leadership Meetings, Champions Retreat).
- Provide logistical support for competitions and recognition programs such as Summer Games, The Cup, and Referral Milestone.
- Help prepare materials, ship event supplies, and coordinate event setup.
- Provide additional administrative support for the Field Ops team.
- Required Skills:
- Strong organizational and communication skills with a high attention to detail
- Proficiency in Excel
- Ability to work independently and manage multiple priorities
- High attention to detail
- Ability to thrive in a fast-paced and dynamic work environment.
- Required Experience & Education:
- Highschool Diploma
- Experience in fulfillment, logistics, inventory management, or event coordination
- 1-2 years of administrative experience
- Pursuing a degree in Accounting, Operations, Marketing, Communications, Business Administration, or related field.
- Experience using Microsoft Office Suite, Airtable and Asana
Here are some highlighted perks you should ask us about:
- Free daily lunch and drinks on site
- Paid holidays and flexible paid time away
- Employee /Friends/Family Discounts
- Onsite health clinic, gym, gaming tables
- Medical/dental/vision/life coverage & 24/7 Medical Hotline
- 401(k) Employer Match
- Employee Resource Groups
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Safety
Vivint enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe working environment. Each new employee is responsible for completing all training requirements. Additionally, the employee must accept they have responsibility for maintaining the safety of themselves, their co-workers, and the public. Employees must adhere to all written and verbal instructions, promptly report and correct all hazards or unsafe conditions, question non-standard operations or unmitigated hazards, and provide feedback to management on all safety issues.
NRG Energy is committed to a drug and alcohol-free workplace. To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing. EOE AA M/F/Protected Veteran Status/Disability. Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.
EEO is the Law Poster (The poster can be found at http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf)
Official description on file with Talent.