Business Office Manager - Green House

Business Office Manager

• Are you an individual who takes responsibility and follows through on details?

• Do you like to collaborate and work as part of a team?

• Are you naturally good at making connections with people?

• Does managing multiple priorities excite you?

At Vivage, we’re recognized as a national leader driving high quality service for our residents, their

families and our employees.  "Vivage” means "celebrating aging” inspiring our focus to create innovative

and customer-driven models filled with personalized and meaningful living experiences. We are a senior

healthcare company servicing 30 facilities in the Colorado area. 

We are a solution driven company which provides right care….. right place…..right time. Our Mission,

Vision and Pillars of Commitment have come from our collective personal awareness and professional

dedication to the importance of each person we serve, each employee we work with, and each business

partner we have. At Vivage, we bridge today’s healthcare opportunities with innovative strategies and

solutions.

Engaging Culture ~ Competitive Pay ~ Growth Opportunities ~ Great Benefits ~ Family Environment ~ Payactiv 

OVERVIEW OF THE ROLE:

The primary responsibility of your job position is to direct the overall administrative activities following current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities.   You are entrusted to assure that proper administrative procedures are maintained at all times.

KEY RESPONSIBILITIES:

Billing and Collections:                           30% time

• Prepare financial and statistical reports, as directed

• Prepare and mail monthly statements timely

• Maintain electronic and hard copy billing records for all payer sources

• Maintain Medicaid billing records for 5615’s - alphabetically, by year

• Monitor and collect Accounts Receivables reporting delinquent accounts to the Nursing Home Administrator

• Maintain and reconcile census daily and monthly in software

• Record payments received to appropriate cash receipt journals

• Post payments received to appropriate resident’s accounts

• Prepare and mail monthly statements timely

• Reconcile bank statements monthly 

• Close AR software in accordance to Vivage time frame

• Prepare financial and statistical reports, as directed

• Oversight of Business Office document archives

• Submit claims for all payer types accurately and timely in accordance to Vivage policy/protocol, and in compliance with all state and federal regulations

• Implement written Vivage Policies and Procedures that govern the accounting functions of the facility

• Participate in daily/weekly/monthly triple check process for Medicare and Managed Care resident claims

Medicaid Applications:               25% time

•  Oversight work with technicians

•  Monitor and track Medicaid Pending applications and re-determinations, assisting residents and families

Resident Trust Oversight:                       20% time

• Provide oversight of Resident Trust account per regulations and company policy

• Provide each resident with a quarterly accounting of funds managed by the facility

• Comply with all State and Federal regulations

• Oversight of business office document archive 

Collaborative:               25% time 

• Direct and coordinate the functions and activities of the business office

• Involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances

• Communicates effectively with facility staff and department supervisors

• Works well with families, residents, peers and staff

• Perform all other duties as assigned

SKILLS AND KNOWLEDGE:

• Google and Microsoft operating platforms

• Laws, regulations, and guidelines pertaining to hospital and nursing facility administrative procedures; Medicare, Medicaid and insurance processes

EDUCATION AND EXPERIENCE:

• Must possess, as a minimum, a high school diploma (Associates Degree in Business Administration preferred)

• At least 1-3 years’ experience of nursing home business office functions; bookkeeping, basic accounting functions and bank reconciliations (industry experience preferred)

Vivage is an Equal Opportunity Employer