Accounting - Business Office ALF - Business Office Manager Human Resources

POSITION DESCRIPTION

POSITION TITLE: Business Office Manager

REPORTS TO: Nursing Home Administrator

DEPARTMENT: Business Office

The primary responsibility of your job position is to direct the overall administrative activities following current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities. You are entrusted to assure that proper administrative procedures are maintained at all times.

KEY RESPONSIBILITIES:

Billing and Collections:                           30% time

• Prepare financial and statistical reports, as directed

• Prepare and mail monthly statements timely

• Maintain electronic and hard copy billing records for all payer sources

• Maintain Medicaid billing records for 5615’s - alphabetically, by year

• Monitor and collect Accounts Receivables reporting delinquent accounts to the Nursing Home Administrator

• Maintain and reconcile census daily and monthly in software

• Record payments received to appropriate cash receipt journals

• Post payments received to appropriate resident’s accounts

• Prepare and mail monthly statements timely

• Reconcile bank statements monthly 

• Close AR software in accordance to Vivage time frame

• Prepare financial and statistical reports, as directed

• Oversight of Business Office document archives

• Submit claims for all payer types accurately and timely in accordance to Vivage policy/protocol, and in compliance with all state and federal regulations

• Implement written Vivage Policies and Procedures that govern the accounting functions of the facility

• Participate in daily/weekly/monthly triple check process for Medicare and Managed Care resident claims

Medicaid Applications:               25% time

•  Oversight work with technicians

•  Monitor and track Medicaid Pending applications and re-determinations, assisting residents and families

Collaborative:             25% time 

• Direct and coordinate the functions and activities of the business office

• Involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances

• Communicates effectively with facility staff and department supervisors

• Works well with families, residents, peers and staff

• Oversight of business office document archive 

• Perform all other duties as assigned

Resident Trust Oversight:                       20% time

• Provide oversight of Resident Trust account per regulations and company policy

• Provide each resident with a quarterly accounting of funds managed by the facility

• Comply with all State and Federal regulations

TALENT:

Executing

Self-directed, proactive, independent worker

Ability to organize and prioritize

Ability to exercise judgment and display understanding through application

Detail oriented and accurate follow through

Strategic Thinking

Solve problems effectively

Creative in coming up with options and variety

Able to ask great questions

Curiosity and desire to learn

Analytical

Relationship Building

Demonstrate friendliness and enthusiasm

Build and manage relationships with all types of people

Ability to foster teamwork

Influencing

Communicates clearly and effectively

SKILLS AND KNOWLEDGE:

Skills: Google and Microsoft operating platforms

Knowledge: Laws, regulations, and guidelines pertaining to hospital and nursing facility administrative procedures; Medicare, Medicaid and insurance processes

EDUCATION AND EXPERIENCE:

Education: Must possess, as a minimum, a high school diploma (Associates Degree in Business Administration preferred)

Experience: At least 1-3 years’ experience of nursing home business office functions; bookkeeping, basic accounting functions and bank reconciliations (industry experience preferred)

PHYSICAL REQUIREMENTS:

• Works in facility and is required to stand, walk, sit, use hands and fingers, handle or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, talk and hear

• Must be able to push, pull, move, and /or lift a minimum of 25# to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet 

OTHER:

• All information will be kept confidential according to EEO guidelines

• Travel required in personal or company vehicle

• Must maintain a valid, unrestricted Colorado driver’s license

• Proof of COVID vaccination or qualifying exemption required