What are the responsibilities and job description for the Administrative Assistant position at VIVA USA INC?
Description:
RESPONSIBILITIES:
Review and process sales contracts and amendments
Responsible for checking and analyzing contracts are legible, clean, complete and are aligned with approvals
Responsible for routing contracts for signature based on pre-determined signature authority tiers
Responsible for reviewing, summarizing and logging contract information into company's CRM system
Save, organize and maintain accurate files, notes and data in electronic files and trackers
Perform CRM and log maintenance on an ongoing basis to insure accurate reporting
Utilize data from the company's CRM system to generate reports, analyze data, and track contracting statuses
Support internal auditing and monitoring efforts
Analyze contract and pricing discrepancies and correct, resolve and document findings
Research equipment shipments, price loads, contract renewals and perform appropriate tasks related to such research
Respond to requests for end-user pricing eligibility and contract eligibility
Interface and collaborate with contract administrators, pricing analysts, pricing coordinators, account executives, regional directors, fulfillment group and distributors to establish working relationships, assure proper end-user pricing and contract effective dates are loaded
Participate in and prepare for contracting & pricing policy meetings
Develop and continuously update departmental SOPs (Standard Operating Procedures)
Demonstrate understanding of the business structure, processes and policies
Perform closing activities as needed
Meet deadlines and update clients with status
Responsible for exhibiting professional behavior with both internal/external business associates that reflects positively on the company and is consistent with the company's policies and practices.
Perform other duties & projects as assigned.
Understands and is aware of the quality consequences which may occur from the improper performance of their specific job.
MINIMUM QUALIFICATIONS | EDUCATION/EXPERIENCE:
Requires a bachelor's degree in a business-related discipline.
Minimum intermediate Word and Excel experience a must.
Minimum of 1 year relevant experience in commercial sales contracting and pricing.
PREFERRED QUALIFICATIONS:
Two to four years' experience directly related to contract administration, preferably within the bio-tech/ healthcare industry.
Demonstrated ability to effectively and constructively communicate across departmental disciplines while pursuing contract department goals.
Must have good communication & organizational skills
Must have customer service attitude & good computer skills (Microsoft Word, Excel, Outlook, etc.)
Self-starter and a multi-tasker
Ability to work in a high volume, dynamic team environment
Previous CRM or database experience preferred
Previous healthcare, biotech or sales industry experience preferred
COMPETENCIES:
Self-motivated
Out of the box thinker
Positive attitude
Passion for quality and delivery excellence
Dependable & reliable
Notes:
8am - 5pm
This is an onsite role.
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
RESPONSIBILITIES:
Review and process sales contracts and amendments
Responsible for checking and analyzing contracts are legible, clean, complete and are aligned with approvals
Responsible for routing contracts for signature based on pre-determined signature authority tiers
Responsible for reviewing, summarizing and logging contract information into company's CRM system
Save, organize and maintain accurate files, notes and data in electronic files and trackers
Perform CRM and log maintenance on an ongoing basis to insure accurate reporting
Utilize data from the company's CRM system to generate reports, analyze data, and track contracting statuses
Support internal auditing and monitoring efforts
Analyze contract and pricing discrepancies and correct, resolve and document findings
Research equipment shipments, price loads, contract renewals and perform appropriate tasks related to such research
Respond to requests for end-user pricing eligibility and contract eligibility
Interface and collaborate with contract administrators, pricing analysts, pricing coordinators, account executives, regional directors, fulfillment group and distributors to establish working relationships, assure proper end-user pricing and contract effective dates are loaded
Participate in and prepare for contracting & pricing policy meetings
Develop and continuously update departmental SOPs (Standard Operating Procedures)
Demonstrate understanding of the business structure, processes and policies
Perform closing activities as needed
Meet deadlines and update clients with status
Responsible for exhibiting professional behavior with both internal/external business associates that reflects positively on the company and is consistent with the company's policies and practices.
Perform other duties & projects as assigned.
Understands and is aware of the quality consequences which may occur from the improper performance of their specific job.
MINIMUM QUALIFICATIONS | EDUCATION/EXPERIENCE:
Requires a bachelor's degree in a business-related discipline.
Minimum intermediate Word and Excel experience a must.
Minimum of 1 year relevant experience in commercial sales contracting and pricing.
PREFERRED QUALIFICATIONS:
Two to four years' experience directly related to contract administration, preferably within the bio-tech/ healthcare industry.
Demonstrated ability to effectively and constructively communicate across departmental disciplines while pursuing contract department goals.
Must have good communication & organizational skills
Must have customer service attitude & good computer skills (Microsoft Word, Excel, Outlook, etc.)
Self-starter and a multi-tasker
Ability to work in a high volume, dynamic team environment
Previous CRM or database experience preferred
Previous healthcare, biotech or sales industry experience preferred
COMPETENCIES:
Self-motivated
Out of the box thinker
Positive attitude
Passion for quality and delivery excellence
Dependable & reliable
Notes:
8am - 5pm
This is an onsite role.
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status