Front Desk Receptionist

Job Summary
We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and supporting office management tasks with efficiency and professionalism. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive attitude to ensure smooth daily operations. This paid position offers an exciting opportunity to be the first point of contact for visitors and clients while contributing to a positive office environment.

Responsibilities

• Greet visitors, clients, and vendors warmly, ensuring a professional and friendly first impression.
• Answer multi-line phone systems promptly, directing calls accurately and courteously.
• Manage appointment scheduling and calendar coordination using tools like Google Workspace or Microsoft Office.
• Handle incoming and outgoing correspondence, including emails, mail, and packages with attention to detail.
• Maintain organized filing systems, data entry records, and ensure all documentation is accurate through proofreading and data verification.
• Support office management by performing clerical tasks such as photocopying, faxing, filing, and inventory management.
• Assist with bookkeeping activities using QuickBooks or similar accounting software when needed.
• Provide customer support by addressing inquiries efficiently and professionally while maintaining excellent phone etiquette.
• Manage office supplies inventory and coordinate maintenance requests to ensure a well-functioning workspace.
• Support administrative duties such as proofing documents, managing personal assistant tasks, and assisting with special projects as required.

Experience

• Prior experience in office administration or reception roles is highly preferred.
• Demonstrated proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Experience with multi-line phone systems and handling high-volume customer interactions is essential.
• Bilingual abilities are a plus to effectively communicate with diverse clients and visitors.
• Familiarity with clerical tasks such as filing, data entry, proofreading, and calendar management enhances your suitability for this role.
• Previous experience in medical or dental receptionist roles is advantageous but not mandatory.
• Strong organizational skills combined with excellent time management will enable you to excel in this dynamic environment. Join us to be part of a vibrant team dedicated to delivering outstanding service while developing your professional skills in a fast-paced setting!

Job Type: Part-time

Pay: $13.00 - $15.00 per hour

Expected hours: 15 – 22 per week

Benefits:

• Employee discount
• Flexible schedule

Work Location: In person

Salary : $13 - $15