What are the responsibilities and job description for the Executive Assistant position at Vitora Healthcare?
Executive Assistant
Bellevue, WA | Full-Time | On-Site
Are you the person who keeps everything running, from calendars to the mail to payroll? Vitora Healthcare is a physician-led medical group looking for a highly organized Executive Assistant to support our executive leadership team from our Bellevue office.
We're looking for someone who is detail-oriented, dependable, discreet, and able to stay several steps ahead. In return, we offer a stable daytime schedule, a supportive team, and real opportunity to grow with a company in an exciting phase of growth.
Why Join Vitora?
- Competitive pay depending on experience
- Monday through Friday daytime schedule, with no nights or weekends
- Direct exposure to executive leadership and how a growing healthcare company runs
- Variety: no two days are the same
- Medical, dental, vision, and life insurance
- 401(k) and paid time off
- Opportunity to grow as the company scales
What You'll Do
Support the CEO and executive staff by managing calendars, meetings, travel, and correspondence. You'll open, sort, log, and route all incoming mail, including checks, payer correspondence, and legal notices. You'll process payroll accurately and on time in partnership with Finance and HR. You'll also help with onboarding paperwork, record keeping, expense reports, and the day-to-day operations of the Bellevue office.
Who We're Looking For
- 3 years of experience as an Executive Assistant, Office Manager, or similar
- Payroll processing experience (ADP, Gusto, Paychex, or similar)
- Strong organizational skills and attention to detail
- Proficiency in Microsoft Office or Google Workspace
- Discretion with confidential information, including HIPAA awareness
- Professional, clear communication skills
Healthcare or medical office experience is helpful but not required. Motivated candidates who are fast learners are encouraged to apply.
Stay Organized. Make an Impact. Grow With Us.
If you're a dependable, detail-driven professional who wants to be at the center of a growing healthcare organization, we want to hear from you.
Apply today with your resume.