AP/AR Clerk

Position Overview:

 At the Quatela Center for Plastic Surgery, Q the Medical Spa, and the Quatela Center for Hair Restoration, we are dedicated to providing exceptional care and transformative results in cosmetic and reconstructive surgery. Our team of renowned surgeons and skilled aestheticians is committed to enhancing the beauty and confidence of our patients through personalized treatment plans and cutting-edge techniques.

We’re seeking an Accounts Payable/Receivable Clerk to join our finance team. Under the guidance of the Director of Finance, you will manage all accounts payable (A/P) and accounts receivable (A/R) functions, as well as daily deposits across our multiple entities.

Key Responsibilities:

• Accurately process accounts payable transactions for multiple entities in QuickBooks
• Review and verify vendor invoices and check requests for accuracy, appropriate documentation, and proper approval
• Match purchase orders, packing slips, and invoices to ensure consistency
• Prioritize and schedule invoices for weekly check runs, obtaining management approval as needed, and issue checks or process electronic payments accordingly
• Reconcile credit card statements and allocate expenses to the correct entities
• Maintain accurate vendor records in QuickBooks and update information as necessary
• Monitor and resolve discrepancies related to accounts payable
• Assist in month-end closing processes related to accounts payable activities

Accounts Receivable Duties:

• Post daily cash transactions accurately and in a timely manner
• Collaborate with internal teams to ensure the accurate recording of cash receipts
• Serve as the primary contact for internal inquiries regarding accounts receivable
• Investigate and resolve discrepancies related to cash postings

General Duties:

• Maintain organized financial records for all entities within QuickBooks
• Support the implementation and maintenance of internal financial controls and procedures
• Identify areas for improvement in A/P and A/R processes and recommend solutions
• Assist with audits and other financial reviews as needed
• Complete additional tasks as assigned by management

Qualifications:

• Associate’s degree in Accounting or Finance, or equivalent combination of training and experience
• Proficient in Microsoft Office Suite
• Experience with QuickBooks is preferred
• Strong analytical skills with high attention to detail
• Ability to process large volumes of work accurately, prioritize tasks, and meet deadlines
• Excellent organizational skills
• Strong oral and written communication skills to build effective relationships with team members, clients, and vendors
• Capability to work independently and collaboratively to solve problems and enhance processes
• Commitment to maintaining confidentiality regarding financial and personal information

What We Offer:

• Competitive salary with performance-based incentives
• Comprehensive benefits package, including health, dental, and vision insurance
• Supplementary benefit plans for hospital indemnity, critical illness, and accident insurance
• Safe Harbor 401k program
• 10 Paid Holidays Annually
• Opportunities for professional development and career growth within a leading multi-disciplinary practice
• A collaborative and supportive work environment dedicated to excellence in patient care and service

It is the policy of Rhino Administrative Services, LLC, to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.