Staffing Coordinator - Private Duty - The Woodlands

Join VitalCaring – Where Your Passion Changes Lives!

Are you looking for a career where compassion meets purpose? At VitalCaring, we’re more than a home health and hospice provider—we’re a family that supports, inspires, and uplifts both our patients and our team members.

Who We Are

Founded in 2021, VitalCaring has grown into a leading provider of home health and hospice services, with over 65 locations across the country. We are committed to fostering a culture of support, growth, and excellence for our team that is the backbone of how we ensure we deliver exceptional patient care.

Why Choose VitalCaring?

Work That Fits Your Life – Discover the ideal balance of purpose and flexibility. As a full-time salaried clinician, you’ll enjoy the stability of a consistent role with the freedom to manage personal commitments throughout your day. Our field team thrives in an environment that empowers them to make a real impact—while still having the time and space to prioritize what matters most at home. With a generous 6 weeks of paid time off each year, you’ll have the opportunity to recharge, reconnect, and return ready to do your best work.

Make a Meaningful Impact – Help patients and families navigate their healthcare journey with compassion and dignity.

Thrive in a Supportive Team – Work with a team who genuinely care and invest in your success.

Grow Your Career – Take advantage of advanced training, mentorship, and career development opportunities.

Competitive Pay & Benefits – Receive a rewarding compensation package that recognizes your dedication and expertise. Our benefits are designed to empower you with the resources, flexibility, and security needed to thrive both professionally and personally.

Health & Wellness

Medical, Dental & Vision
Pharmacy Benefits
Virtual & Mental Health Support
Flexible Spending Accounts (FSAs) & Health Savings Account (HSA)
Supplemental Health & Life Insurance

Financial & Legal

401(k) with Company Match
Employee Referral Program
Prepaid Legal Plans

Identity Theft Protection

Work-Life Balance & Perks

Paid Time Off
Pet Insurance
Tuition & Continuing Education Reimbursement

As a Staffing Coordinator, you will:

• Manage and coordinate staff and patient scheduling across service lines to ensure quality care, coverage, and cost control
• Prepare and maintain daily, weekly, and monthly schedules; communicate updates to field staff promptly
• Serve as primary contact for referrals, coordinating assessments, onboarding, and follow‑up with referral sources
• Enter and maintain patient records in system, including care plans, billing details, and documentation
• Coordinate with billing team on new patients, deposits, invoicing, and authorizations
• Track and help manage physician orders, forms (HMA, 485s), and required signatures
• Monitor missed visits, overtime, cancellations, incidents, and patient status changes; report to leadership
• Support payroll and HR functions, including mileage logs, onboarding paperwork, and credential tracking
• Maintain office operations, documentation systems, emergency preparedness materials, and vehicle inspections
• Provide patient care coverage as needed and perform other duties assigned by leadership

Skills for Success:

• Adept at problem-solving, including being able to identify issues and resolve problems in a timely manner and do the right thing
• Knowledge of regulatory/governing standards, policies, and procedures
• Must be able to communicate effectively and compassionately with patients, employees, and other care team members
• Must be able to effectively read and interpret information, present numerical data in a resourceful manner and skillfully gather and analyze information
• Ability to demonstrate flexibility and cooperation in performing job responsibilities and embrace change
• Must be dependable, able to follow instructions, and improve performance through management direction and feedback
• Demonstrates company core values: Capable and Efficient, Dependable, Compassionate, Embrace Customer Service above all else, Embrace Change, and Do the Right Thing (integrity)
• Office management experience in a healthcare setting
• Ability to work a flexible schedule.
• Ability to take call every other week.
• Ability to travel locally if needed; some exposure to unpleasant weather.
• Sitting is required.
• Requires working under some stressful conditions to meet Agency needs.

Experience to Deliver on Our Mission:

• Proven experience as staffing/schedule coordinator in a home health setting

Join VitalCaring Group and experience a company that invests in you every step of the way!