Personal Assistant to Chief Executive Officer

At Vital Brain Health, we're a practice where scientific excellence meets deeply individualized brain training. Founded by Dr. Giancarlo Licata, a leader in neurological innovation, we stay at the cutting edge of brain health. We craft personalized training plans that meet clients exactly where they are and guide them toward where they want to be. Concentrating on children with autism and women with anxiety/depression, every protocol, every session, every breakthrough is anchored to one mission: transforming lives.

Train your brain. Change your life.

We're searching for an exceptional Personal Assistant to manage the full spectrum of Dr. Licata's life—from caring for his mom to coordinating travel, errands, and daily operations. The right person doesn't just manage tasks—they protect what matters most, creating space for Dr. Licata to focus on his groundbreaking work. You're warm, organized, and culturally fluent—equally comfortable chatting with his mom in Spanish as you are coordinating with his team. You thrive on variety, find deep fulfillment in service, and bring the same excellence and positive attitude whether you're managing a high-impact project or running a quick errand. You understand that your care and problem-solving directly enable transformative work to happen.

• Project Management: Own and execute special projects from start to finish—whether it's coordinating a home renovation, planning an event, or managing compliance deadlines
• Life Manager: Handle the daily details that keep life running—scheduling home repairs, managing vehicle maintenance (including EV charging), coordinating returns and exchanges, running errands
• Problem Solver: Tackle whatever comes up with resourcefulness and calm—you're the person who figures it out, gets it done, and reports back with solutions
• Family Care Coordinator: Serve as a support for Dr. Licata's mom—driving her to appointments, picking up groceries and meals, managing her schedule, and ensuring she has everything she needs with warmth and respect
• Team Bridge: Serve as the connection between Dr. Licata and his team when needed, helping coordinate schedules, follow-ups, and ensuring nothing falls through the cracks
• Vendor Liaison: Handle relationships with service providers confidently and professionally, from getting the car serviced to managing contractors
• Document Organizer: Keep tax documents, receipts, and important files impeccably organized and ready when needed
• Calendar Orchestrator: Manage Dr. Licata's complex personal and professional calendar with precision, protecting his time and ensuring every commitment flows smoothly
• Travel Curator: Transform travel from logistics into seamless experiences—booking flights, hotels, transportation, and creating detailed itineraries so Dr. Licata can focus on what he's there to do
• Household Operations: Coordinate cleanings, manage light home projects, and ensure his living and work environments reflect the excellence of his practice
• Communication Hub: Keep Dr. Licata informed with proactive updates, clear summaries, and timely reminders so he's always prepared
• Tech Connector: Use Google Workspace and other tools to create systems that make coordination effortless
• Proactive Thinker: Anticipate needs before they're voiced, think through details others might miss, and take initiative without waiting to be asked
  

The Foundation:

• You bring 2-4 years of personal assistant, family assistant, or household management experience—ideally supporting busy professionals or families with complex needs
• Fluent Spanish speaker (written and verbal)—this is essential for supporting Dr. Licata's mom with warmth and clear communication
• Reliable Driver: You have a clean driving record, are comfortable driving throughout the LA area, and treat every passenger (especially Dr. Licata's mom) with care and respect

Your Zone of Genius:

• Calendar and Coordination Mastery: You orchestrate complex schedules across personal and professional life, always staying three steps ahead
• Culturally Fluent: You move seamlessly between different contexts—family care, professional coordination, vendor management—adapting your approach to each
• Detail-Oriented Organizer: Nothing slips through the cracks. You track multiple moving pieces with ease and follow through on everything
• Self-Starter Mentality: You don't wait for direction. You assess, prioritize, execute, and keep Dr. Licata informed without overwhelming him
• Tech Comfortable: You're proficient with Google Workspace (Gmail, Calendar, Drive, Docs) and can quickly learn new tools and apps
• Warm Communicator: You're professional yet personable, with excellent written and verbal skills in both English and Spanish
• Project Management: Strong project management abilities—can own initiatives from concept to completion