Paralegal

Vista is the leading private aviation company for Fortune 500 corporations, governments, and ultra-high net worth individuals around the globe. Headquartered in Dubai with offices in London, New York, Ft. Lauderdale, Columbus, Los Angeles, Malta, Hamburg, and Hong Kong, Vista subsidiaries have flown to over 185 countries, covering 96% of the globe, on the world’s largest wholly owned fleet of large cabin jets.

Among other duties, we are looking for a talented paralegal to help oversee, administer, improve, and continuously update our bespoke commercial contract repository. The primary focus and responsibility of this role will be the post-execution review, synthesis, and processing of complicated private jet flight services contracts and addenda in our contract module. The ideal candidate with be familiar with basic legal/contractual principles, able to distil legalese, and demonstrate an exacting attention to detail. This position will work closely with stakeholders in Finance, Product, Sales and Tech to maintain a best-in-class system that prioritizes data fidelity.

This position will also support a wide range of day-to-day legal matters, from subpoena and litigation support to transaction work.

Responsibilities

This is an exciting opportunity to join a dynamic, high-growth company named one of the world’s most valuable privately-owned companies. The ideal candidate will have a “can do” attitude, an entrepreneurial spirit, and will take advantage of all opportunities to refine their skillsets and progress their careers.

• Develop a solid understanding of the company’s product and business goals.
• Use and maintain the company’s document, template, and contract repositories.
• Review client contracts to extract operational, legal and billing-related clauses ( g. , special terms, discounts, payment terms) and ensure data accuracy.
• Oversee the review and data extraction from existing contracts.
• Assess overdue accounts in partnership with Credit Control prior to legal escalation; prepare case summaries, including outstanding balances, collection history, and supporting documentation, for legal review and LBA issuance.
• Manage the process regarding default tracking by coordinating with Commercial, Finance, and Legal to ensure timely follow-up on outstanding actions and proactive issue resolution.
• Assist with the global litigation and legal portfolio ( g. , investigations, letters before action, cease & desists, e-discovery, mediations, subpoenas, SARs, settlements).
• Prepare, organize and coordinate the creation of documents and the filing thereof.
• Support the review, processing, and analysis of external counsel / vendor invoices.
• Assist the team with administrative matters.
• Organize meetings, take notes, and prepare actionable summaries for stakeholders.
  
  

Required Skills And Experience

• Between 3-5 years’ experience in a similar role.
• Demonstrable contract experience.
• Strong reading comprehension skills, with “No project too small” attitude.
• Fastidious; pays meticulous attention to all details.
• Self-starter – able to work autonomously from time-to-time.
• Excellent English communication skills both orally and in writing
• Responsive – able to monitor and engage with occasional work requests outside of standard working hours, particularly during peak periods ( g. , end of month, quarter and year).
• Digital literacy with a robust understanding of business tools (MS Office, etc.).
• Willingness to learn and embrace new challenges.
• Interest in Aviation, Luxury, and/or Travel.
• Commercial debt resolution / litigation experience will be a bonus.
• Combination of law firm and in-house experience will be preferred.