(ESS) Secretary

POSITION:                                Secretary - (ESS)  

DEPARTMENT:                          ESS

LOCATION:                               Casa Grande Union High School District

REPORTS TO:                            Site Principal or designee

JOB GOAL: 

• To assist the ESS Director in maintaining procedural compliance with IDEA regulations.  Performs specialized clerical and public relations tasks resolved around special education issues. 

QUALIFICATIONS: 

Qualifications to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required to be successful: 

• High School Diploma or GED(Preferred) 
• Two years clerical, office, or related experience (Preferred) 
• Good computer and word processing skills (Preferred) 
• Ability to communicate effectively with colleagues 
• Associate's degree (A. A.) or equivalent from two-year college or technical school (Preferred) 
• Familiar with FERPA (Family Educational Rights to Privacy Act) requirements (Preferred) 
• Knowledge of IDEA regulations, and familiar with required IEP and MET components (Preferred) 
• Solid organizational skills. 
• Strong Customer Service skills. 
• Ability to work independently.
• IVP Fingerprint Clearance card is required. 

Skills: 

• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in individual and group problem solving situations. 
• Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; responds to requests for service and assistance; meets commitments. 
• Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team environment; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed. 
• Quality - Demonstrates accuracy and desire for thoroughness; looks for ways to improve and promote quality; monitors own work to ensure quality while being proactive. 
• Quantity - Meets productivity standards; completes work in timely manner; strives to increase productivity; works at moderate to accelerated pace. 
• Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines, adheres to OSHA regulations and guidelines; Reports potentially unsafe conditions; uses equipment and materials properly. 
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. 
• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate personnel with an alternate plan. 

RESPONSIBILITIES: 

Essential Duties and Responsibilities include the following: 

• Enter all new and returning students into PowerSchool and to State reporting system 
• Submit and track all private day school students 
• Inputs ADE voucher student information into SAIS and PowerSchool 
• Prepare and distribute home school letters 
• Prepare and submit annual public notification  
• Works with registrars to monitor daily drop lists 
• Provide district teachers/psychologist with a monthly list of IEP and MET due dates 
• Provide monthly student counts to ESS Director 
• Assists in gathering State end of the year data collection information 
• Submit, finalize and print AIMS-A reports 
• Assist with ordering supplies for schools during July 
• Maintains calendar of meetings for the Director  
• Perform general clerical duties, as requested 
• Exhibits patience, courtesy and tact when dealing with others 
• Answer phone, when necessary 
• Other duties as assigned 

TERMS OF EMPLOYMENT:  

• 10-month contract, Hourly/Non-Exempt position under FLSA.  Placement on Classified salary schedule by the Director of Human Resources dependent upon education and experience 
• Benefits – All approved benefits for Classified Employees 
• IVP Fingerprint Clearance card is required.

EVALUATION: 

• Performance of this position will be evaluated in accordance with provisions of the Board’s policy on Evaluation of Classified Personnel. 

REQUIRED DOCUMENTATION: 

• Proof of Mumps, Measles and Rubella, (MMR) vaccination. 
• Valid government issued identification or current work visa with expiration date. 
• Unofficial copies of transcripts will be accepted with applications, official transcripts will be due upon job offer* 

* Transcripts issued in a language other than English must be accompanied by a full translation, (word for word) by an acceptable translator. Additionally, each foreign transcript must be evaluated for equivalency to United States accredited coursework by an acceptable agency such as those agencies certified by the National Association of Credential Evaluation Services, (NACES). Applications containing foreign transcripts that are not accompanied with the above required documentation will not be considered. 

Casa Grande High School District #82 prohibits discrimination in employment and educational programs based on race, color, religion, sex, age, disability, national origin, military status, genetic test information, sexual orientation or gender identity or expression and provides equal access to the Boy Scouts and other designated youth groups. 

Revised 05/2025

Salary : $19