Church Secretary

Position Summary

The Church Secretary will oversee and coordinate the administrative, operational, and communication activities at First United Methodist Church of Gilbert. This role is integral to ensure the effective implementation of the church’s ministries and mission, maintaining a welcoming environment, and optimizing the church's operations.

Organizational Relationships

· Reports to the Senior Pastor.

· Responsible to Staff Parrish Relations Committee.

· Works in conjunction with all pastoral staff, and Pre School Administrator

· Works in conjunction with the Financial Secretary/Membership Secretary.

Responsibilities and Duties

Administration and Communication

· Serve as the primary administrative and communication officer, coordinating all internal and external administrative and communication needs, including answering phones.

· Create, distribute, and manage digital and print communications, ensuring timely and effective delivery. This includes but is not limited to email distributions, social media postings, event flyers, graphic designs, website maintenance including updates, and Teams links for meetings.

· Prepare weekly worship bulletins and slide shows for services using software tools available.

Facilities Management and Care

· Act as the church facilities manager, coordinating with vendors and external organizations contracted for the church facilities' care and maintenance.

· Maintain inventory and order supplies as needed for church functions.

· Maintain an up-to-date church calendar of events and property usage. Serve as the point of contact for ministries and lease organizations to schedule and/or plan events.

· Ensure the church office is open and staffed during published hours, whether by self or volunteers.

Volunteer Coordination and Event Planning

· Schedule and coordinate staff and volunteer office coverage, ensuring adequate support during busy periods and personal time-off.

· Assist Pastors with volunteer coordination, working alongside staff and committee chairs to accomplish ministry goals.

Other Duties

· Perform other tasks as assigned by the Senior Pastor.

Qualifications / Necessary Work Skills

· Must have working knowledge of Microsoft: Word, Excel, Teams, etc.

· Must have working knowledge of Canva (for graphic designs)

· Must have working knowledge of Proclaim (for worship slides)

· Excellent interpersonal and communication skills.

· Strong ability to organize, prioritize, and manage tasks.

· Ability to work and engage critically for analysis and assessment of how to improve systems, communications, and overall process improvement.

· Ability to work independently, multi-task, and handle projects with minimal supervision.

· Proficient and willing to stay up to date on skills in desktop publishing, church management software, social media, graphic design, website design, and presentation software.

· Ability to maintain confidentiality and protect sensitive information.

· Proven ability to work with and manage volunteers.

· Ability to collaborate effectively with the Senior Pastor, staff, and church leaders.

Spiritual and Community Expectations

· Complete training and uphold the standards of the Safe Gathering Policy.

· Exhibit a spirit of hospitality, inclusiveness, and servant leadership consistent with United Methodist Church principles and beliefs.

· Respect the diversity of perspectives within the United Methodist Church within a Christian community.

· Ability to communicate positively and timely, in person, electronically, and in writing.

· Participate in Staff and Committee meetings as assigned.

Pay: $25.00 per hour

Expected hours: 24.0 per week

Work Location: In person