Student Recruitment & Enrollment Coordinator

Why Vista?

Vista College Prep, is a charter school network, made up of 3 elementary schools and 2 middle schools operating across 5 locations. Vista College Prep empowers all children to aim higher and go further by providing them with access to a top quality education that prepares them for competitive high schools, colleges, and the world beyond. At Vista, we blend excellence, joy, community, and transparency to create a unique educational experience. We cultivate an environment where students learn, teachers grow, and leaders lead with purpose.

As a team at Vista, we are deeply committed to diversity, equity, and inclusiveness. We are especially committed to attracting and developing individuals who share the life experiences of our students because we believe the best work we do is grounded in the realities and experiences of our students and families. We believe that diversity is crucial for effecting lasting change, is one of our greatest strengths, and is a critical element of reaching the full potential of our team and community. Join us!

Vision of Excellence: 

The Student Recruitment & Enrollment Coordinator supports VISTA’s student recruitment, enrollment and family onboarding efforts by building strong relationships with prospective families and ensuring a welcoming, responsive, and high-quality experience. 

This role serves as a frontline ambassador for VISTA by supporting community outreach, lead generation, family engagement, campus tours, enrollment conversion, and onboarding systems.  The Coordinator plays a critical role in helping VISTA meet enrollment and persistence goals while ensuring families feel informed, connected, and supported throughout the enrollment process. This role will report directly to the Chief Operating Officer. 

Key Responsibilities

Family Outreach & Enrollment Support 

• Conduct timely outreach to prospective families via phone, text, email, and in-person communication
• Support families in completing enrollment applications and collecting required documents
• Follow up consistently with prospective families to move leads toward enrollment 
• Maintain strong customer service and relationship-building throughout the enrollment process
• Ensure prospective families receive accurate and timely information about VISTA schools and programs 

Campus Tours & Family Experience

• Coordinate and support high-quality campus tours for prospective families 
• Help create welcoming experiences during family visits and enrollment events 
• Support family engagement events, recruitment events, and community outreach initiatives 
• Represent VISTA professionally within the community and during outreach efforts 
• Support additional family engagement and persistence initiatives as needed

Recruitment Operations & CRM Support 

• Accurately track and update prospective family information within HubSpot and enrollment systems 
• Maintain organized records and ensure data accuracy within recruitment pipelines 
• Support recruitment communication campaigns and enrollment follow-up systems 
• Support execution of social media, marketing, and community awareness efforts 
• Assist with monitoring open seats, waitlists, and enrollment progress 

Community Outreach & Lead Generation 

• Participate in canvassing, flyer distribution, tabling events, and community partnerships 
• Support grassroots recruitment efforts across VISTA communities 
• Build positive relationships with families and community organizations
• Assist with seasonal recruitment campaigns and enrollment initiatives 

New Family Onboarding Support

• Support onboarding meetings and communications for newly enrolled families
• Help ensure families are prepared for their student’s first day at VISTA 
• Assist with family reminders, event communication, and enrollment completion tasks

Your Compensation:

In recognition of our team members’ impact, Vista offers a comprehensive, flexible, and competitive compensation package to support the personal health, wellness, and finances of our staff and their families.

• Competitive base salaries reflective of our local market plus candidate experience and education level
• Robust healthcare plans for full-time staff, with health, dental, vision, disability, and life insurance plans at little to no cost in monthly premiums and $0 copays, plus confidential, 24/7, no-cost mental health resources and a healthcare concierge service to support your overall experience using your plans
• Retirement benefits through a 401k with John Hancock and up to a 3% employer match
• 12 days of PTO, parental leave, 25 paid holidays and school vacations, and Wellness Fridays built in strategically to support the sustainability of our work
• All the tools needed to succeed, including quality professional development and laptop computers for staff and 
• Opportunities for leadership, growth, and advancement on our team

• Investment in Vista's mission, educational model, and belief in the potential of all students to achieve
• Strong interpersonal, communication, and collaboration skills 
• Highly organized with strong attention to detail 
• Ability to build trust and connect positively with families from diverse backgrounds
• Comfortable making phone calls and engaging with families, businesses, and community organizations independently 
• Comfortable working independently in community-based recruitment settings
• Bilingual English/Spanish is preferred 
• Ability to work evenings and weekends for family events as needed 
• Experience in customer service, community engagement, education, or recruitment preferred 
• Familiarity with Google Workspace and CRM systems preferred 
• Ability to obtain a valid IVP Fingerprint Clearance Card

Physical & Work Expectations

• Ability to travel between campus and community events 
• Ability to stand for extended periods during events, canvassing initiatives, and outreach activities 
• Ability to lift, transport and set up event materials and supplies.
• Occasional evening and weekend work required during peak recruitment season

This role is ideal for someone who thrives in a fast-paced, goal-oriented environment and enjoys building relationships while driving results.