Accounting Specialist

The Accounting Specialist provides support for various day-to-day Accounting and Finance functions with a considerable level of responsibility. The Accounting Specialist will have one or more focus areas that may include, but are not limited to: Accounts Receivable, Credit Card processing and review, Accounts Payable, process improvement, budget preparation and analysis, etc. Attention to detail, communication skills, time management, problem-solving ability, analytical thinking, organizational skills, customer service orientation, and adaptability & innovation are critical to success in this role.

Vista Care provides services to individuals with intellectual and developmental disabilities (I/DD) in six states. Driven by a mission to serve more people, better, while keeping them in our hearts and actions at all times, each team member has an impact on individuals supported.

• Accounts Receivable:

• • Experienced with multi state medicaid/Publicaid billing.

  • Process and record billing accurately and in a timely manner.

  • Monitor and manage aging accounts, following up on overdue billing, denials/rejections, and other discrepancies.

  • Reconcile accounts receivable transactions to ensure proper documentation and reporting.

  • Upload weekly/monthly billing imports to NetSuite within one business day of completing billing.

  • Complete weekly and monthly billing for assigned entities.

  • Assist in the preparation of monthly, quarterly, and annual revenue reports.

  • Complete monthly billing within established timelines.

  • Accurately post all payments received within established timelines and processes.

• Accounts Payable:

• • Process and review Credit card transitions in a timely manner.

  • Process vendor invoices and ensure timely payments.

  • Verify and reconcile purchase orders, receiving reports, and vendor invoices.

  • Maintain accurate vendor records and ensure compliance with payment terms.

  • Prepare and manage payment runs (checks, wire transfers, etc.).

  • Resolve discrepancies and disputes with vendors.

• General Ledger (GL) Accounting:

• • Post journal entries to the general ledger on a monthly basis.

  • Reconcile bank accounts, credit card statements, and other GL accounts.

  • Assist in the preparation of month-end and year-end closing processes.

  • Ensure accurate and timely financial reporting in compliance with company policies.

  • Prepare schedules for financial statement preparation and external audits.

• Other Analysis:

• • Assist with budget preparation and variance analysis.

  • Prepare financial reports and analysis to support decision-making processes.

  • Analyze financial data to identify trends, anomalies, and opportunities for improvement.

  • Monitor cash flow and assist in forecasting future financial performance.

• Support management in financial planning and strategy development.

• Performs other duties as assigned by Vista Care leadership.

• Must be at least 18 years of age.
• 3-5 years work experience in accounting and/or finance.
• Proficiency in computer technology including, but not limited to: Microsoft Excel, Google Workspace, NetSuite, and accounts payable systems.
• Multi state Medicaid/Publicaid billing experience highly preferred.
• SAP Concur experience preferred.
• Mastery of basic accounting principles.
• Critical thinking and the ability to make effective decisions that align with Vista Care Mission, Vision, and Values.
• Ability to work independently.
• Ability to prioritize tasks.
• Attention to detail and exceptional organizational skills.
• Excellent interpersonal skills
• Maintains a high degree of professionalism, including maintaining professional boundaries and adherence to confidentiality.
• Ability to function well in a high-paced environment.
• Ability to communicate professionally across all departments.
• Adaptability to organizational changes and the willingness to be a change agent.

• Bachelor’s degree in Accounting or related field with 3 years of work experience in Accounting.
• Master’s degree preferred.

• Prolonged periods of sitting at a desk and working on a computer/laptop.
• In-person, hybrid, or fully remote available.
• May be required to work non-traditional hours to meet the demands of a 24/7 business operation.
• Requires repetitive manual and finger dexterity and eye-hand coordination, the ability to use all office equipment.
• Must be able to remain awake and alter for the duration of each shift.
• Prompt and regular attendance is required.