Accounting Administrative Assistant

Job Overview
We are seeking a detail-oriented and organized Accounting Administrative Assistant to join our team. This role provides essential support to our accounting and administrative departments, ensuring smooth daily operations. The ideal candidate will possess strong office management skills, proficiency in various software tools, and excellent customer service abilities. Experience in office or clerical roles within professional environments is a plus. This position offers an opportunity to contribute to a dynamic team while developing valuable administrative and bookkeeping expertise.

Duties

• Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professional phone etiquette
• Perform data entry and maintain accurate records using Tax Software, Microsoft Office, and Google Workspace applications
• Assist with bookkeeping tasks such as invoicing, billing, and expense tracking
• Support office management activities including filing, document packet assembly, and calendar management
• Provide exceptional customer support via phone and in-person interactions, ensuring positive client experiences
• Coordinate appointments and meetings, managing schedules for staff and executives
• Handle general clerical tasks such as typing correspondence, organizing files, and maintaining office supplies
• Contribute to efficient office operations through organizational skills and effective time management
• Assist the Accounting staff to optimize the flow of documentation and work papers.

Requirements

• Proven experience in office administration or clerical roles; experience with an accounting firm is preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, QuickBooks, and data entry skills
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Excellent written and verbal communication skills
• Familiarity with front desk operations, multi-line phone systems, and customer service best practices
• Office management experience including calendar management and document proofreading
• Knowledge of tax return preparation is a plus but not required
• Demonstrated computer literacy with the ability to adapt to new software tools quickly
• Ability to maintain professionalism with excellent phone etiquette and customer support skills
• High school diploma or equivalent; additional administrative or bookkeeping certifications are a plus

Job Type: Part-time

Pay: $18.00 per hour

Expected hours: 20 – 50 per week

Work Location: In person

Salary : $18