Office Administrator

About Us

Visscher Construction & Restoration is a growing, family-owned construction company located in West Michigan. We focus on Residential building as well as some Commercial work, including: new builds, additions, exteriors, and insurance mitigation & restoration.

Job Overview

The Office Administrator is in charge of overseeing the day-to-day operations of the office. This includes providing a World-Class experience for our clients, maintaining all general accounting, and handling general office administration work. The ideal candidate will be highly organized, professional, and possess a strong work ethic, ensuring the smooth and efficient functioning of our entire office.

Team Member Screening

At Visscher Construction, we take pride in bringing dignity back to the trades, with our Heads Held High (a core value we call "The 3 H's"). As part of that goal, we require rigorous screening on all applicants before making a final job offer. This includes passing the following screenings:

• Motor vehicle report (we require proof of a valid driver’s license and will review past driving records)
• Candidate must also have reliable transportation to and from work
• County/State/National criminal background check
• Credit report screening
• Substance-abuse screening

Role-Specific Requirements (Office Administrator)

• Arrive by 7:45 am to ensure the Office is unlocked, lights are on, and ready for operations by 8:00 am. Answer incoming calls promptly and professionally, minimizing hold times. Greet all clients and visitors, offer refreshments, and manage donation requests, ensuring a World-Class client experience.
• Accurately enter and track new client leads into Buildertrend and efficiently schedule sales appointments for the team as they are received.
• Maintain all business accounting records up to date for Visscher Construction & Visscher Enterprise. This includes processing accounts payable (paying bills), accounts receivable (receiving payments), and accurately categorizing all transactions.
• Run payroll on time, ensure benefits are paid, and conduct collection calls to clients as needed.
• Assist the CPA with tax preparation, insurance audits, and file all necessary documents, including payroll taxes, state/federal quarterlies, and year-end reports.
• Manage company calendars and phone systems. Maintain a clean, organized office, including stocking supplies and ensuring plants are watered. Manage the office email inbox by keeping it clean and responding to inquiries promptly.
• Maintain current Subcontractor Certificates of Insurance (COIs).
• Assist with new employee onboarding by ensuring all required documents are completed.
• Order office supplies (e.g., printer toner, paper) and branded clothing. Assist with event planning and minor marketing matters, including organizing the showroom.
• Create financial reports to improve the team's financial understanding.
• Be willing to learn and grow, upholding the company’s Core Values.

All Team Members Requirements

• Excellent communication skills, both verbal and written.
• Proficiency with email, calendars, scheduling, and construction/accounting software.
• Ability to adhere to 5S organizational principles.
• Assist in creating, revising, and following Standard Operating Procedures (SOPs).
• Participate in Continuous Improvement efforts and provide constructive suggestions.
• Adaptability and flexibility to handle shifting priorities.
• Strong attention to detail and accuracy in documentation.
• Ability to work effectively as part of a team.
• Valid driver’s license and reliable transportation required.

Location: Ludington, MI

Hours: Monday - Friday, 8:00 am - 4:00 pm (Must arrive by 7:45 am)

Compensation: Salary position (Negotiable based on experience).

Benefits: Health/Dental/Life Insurance, Paid Time Off, Paid Holidays, and an Employer Match 401K Program.

Apply at: www.visscherinc.com/apply

Salary : $45,000 - $50,000