Staff Accountant - Accounts Payable

About Visit Seattle

Visit Seattle is a private, non-profit destination marketing organization (DMO) serving Seattle and King County. We exist to responsibly grow the visitor economy for the benefit of the community. 

About the Role

The Staff Accountant - Accounts Payable is responsible for managing accounts payable functions, providing accounting support to the accounting department, and delivering a high level of customer service to Visit Seattle Staff, vendors, and external stakeholders.

What You’ll Do

• Processes accounts payable invoices and expense reports with appropriate approvals, coding, and invoice entry accuracy. This includes following the Seattle Tourism Improvement Area (STIA) guidelines for those expenses.  
• Ensures accounts payable and staff expense compliance with financial policy, travel expense policy, government regulations and IRS rules.
• Processes weekly check run.
• Maintains petty cash which includes reconciliations and coding of expenses.
• Coordinates new vendor setup, ensures that W9’s are received, maintains open and paid vendor files.
• Reconciles vendor statements and manages provides a high level of customer service to vendors including payment complaints or discrepancies 
• Process staff credit card expenses.
• Provides high level of customer service to staff, vendors, and external stakeholders 
• Assists in maintaining the company’s financial reporting system. 
• Assists in providing audit documents and audit schedules.
• Ensures department controls are in place and comply with internal control requirements and financial policies.
• Maintains Accounting Department files, including accounts payable documentation and other miscellaneous filings. 
• Uploads and codes documentation for wire transfers and obtains approval to be forwarded to the Accounting Manager for processing.
• Monitors accounting e-mail inbox and responds or forwards e-mails as appropriate. 
• Prepares annual 1099’s to send to vendors.
• Performs other related duties, assignments, and special projects as required.

Qualifications

• Minimum 1 year of previous related experience required.
• Bachelor’s degree in business/accounting/related field preferred, or equivalent experience.
• Experience with Sage Intacct preferred.
• Experience with payroll system is preferred.
• Strong and willing interpersonal skills with people from different backgrounds.
• Highly motivated with a strong work ethic; detail organized, able to multi-task and consistently meet deadlines.
• Attentive to detail and accurate.
• Capable of typing, data entry and 10-key by touch.
• Friendly, approachable, cooperative, and willing to assist others.
• Very high proficiency in Microsoft applications, particularly Word, Excel, and Outlook.
• Must be able to speak, read, write, and understand the primary language, English, used in the workplace.

What We Offer

Visit Seattle offers a competitive salary and comprehensive benefits package, along with a positive, purpose-driven workplace culture. Our culture is guided by our values of Inclusion, Impact, Commitment, and Excellence. We are passionate about championing our region as a world-class destination for travel and tourism and promoting the economic power of travel. 

Our benefits are always evolving, though here's a peek into your perks:

• You'll have 15 days of Paid Time Off to start, with 12 paid office holidays and 1 Personal Holiday.
• You'll have 100% medical, dental, and vision coverage paid for by Visit Seattle. In addition, Visit Seattle will cover 75% of premium for family coverage.
• You'll receive an organization-paid ORCA card, and subsidized parking in the building's garage (restrictions apply).
• You'll be reimbursed for monthly cell phone expenses.
• You'll receive 401(k) with up to a 5% organization match.
• Pay range: $34 - $36 per hour, with an annual incentive up to 5%. Compensation decisions are based on experience and scope of responsibility. 

Our Commitment to Equity

We are proud to be an equal opportunity employer and deeply committed to building a diverse, inclusive, and equitable workplace. We believe that diversity makes us stronger, more innovative, and better equipped to serve our communities. We welcome and encourage applicants from all backgrounds and identities.

We do not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, gender identity, or expression (including transgender status), sexual orientation, pregnancy, marital status, military service or veteran status, physical or mental disability, genetic information or any other characteristic protected by applicable federal, state, or local laws and ordinances. sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status or military service. 

Visit Seattle strives to create a meaningful interview experience for candidates. If you need accommodation for a disability or for any other reason during the hiring process, please let us know.