What are the responsibilities and job description for the Senior Executive Assistant position at Visionaire Partners?
Sr. Executive Assistant
We seek a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive, high-level administrative support to two sr. executives. You will serve as a key partner in enabling our executives to focus on strategic priorities by handling complex scheduling, board-level preparations, travel coordination, light event execution, and other critical administrative functions.
This role demands efficiency, quick follow-up, and a sense of urgency in all tasks. The ideal candidate is a true self-starter who thrives in a fast-paced environment, anticipates needs, and maintains the highest standards of confidentiality and professionalism.
This is a direct hire position.
Work 5 days/week (M-F) in the Powers Ferry area. No travel is required.
Benefits include medical, dental, and vision insurance; PTO; 401K plan with a employer match; tuition assistance, and more.
RESPONSIBILITIES:
- Manage & prioritize complex calendars for two executives, including scheduling meetings, appointments, calls, and commitments, while proactively resolving conflicts and ensuring optimal time allocation
- Perform general scheduling, coordination, and administrative tasks, including managing correspondence, preparing reports, maintaining files, and supporting special projects
- Provide rapid follow-up and expedited handling of all requests, communications, and action items to maintain momentum and meet tight deadlines
- Build & refine high-quality presentation decks using PowerPoint or similar tools, incorporating accurate data, professional design, and executive-level polish
- Prepare detailed board meeting minutes that capture key discussions, decisions, and action items with precision & clarity
- Assemble & organize comprehensive binders (physical and/or digital) for board meetings, including agendas, reports, presentations, supporting documents, and any required materials
- Coordinate arrangements, including flights, accommodations, ground transportation, itineraries, and detailed logistics to ensure seamless executive travel experiences
- Handle light event execution
- Act with keen attention to detail across all deliverables, ensuring error-free, high-quality work
- Maintain strict confidentiality and exercise sound judgment when handling sensitive info
- Anticipate executive needs and proactively address potential issues before they arise
REQUIRED:
- Bachelor's Degree
- 5 years providing direct administrative support to C-level or sr. executives
- Experience supporting multiple executives simultaneously
- Exceptional organizational skills, with proven experience managing multiple priorities in a dynamic, fast-paced environment
- Quick follow-up, sense of urgency, and expediency in completing tasks & communications
- Keen attention to detail and experience producing accurate, polished work product
- Strong proficiency in MS Office Suite (PowerPoint, Word, Excel, Outlook) & SharePoint
- Experience with virtual collaboration tools (e.g., Zoom, Teams)
- Excellent written & verbal communication skills, with the ability to interact professionally with board members, sr. leaders, and external stakeholders
- High level of discretion, integrity, and professionalism when dealing with confidential matters
PREFERRED:
- Experience preparing board materials, taking minutes, or supporting governance processes
- Experience with travel booking platforms
- Experience with expense management software
- Experience in event coordination or project support
W2 ONLY; NO 3rd Parties or Visa Sponsorship