Administrative Assistant (Training Operations and LMS Support)

Job Title: Administrative Assistant Training Operations LMS Support
Location: Clinton, Tennessee
Work Arrangement: Hybrid
Onsite Requirement: Minimum of 3 days per week onsite
Number of Openings: 1
Employment Type: Full-Time Contract
Estimated Start Date: 12/28/2026
Current Estimated End Date: 06/30/2027
Contract Duration: Long-term contract expected to continue beyond 06/30/2027 and renew if performance is satisfactory
Submission Deadline: 11/20/2026
Schedule: Monday Friday
Working Hours: 8:00 AM 5:00 PM CST
Hours Per Day: 8
Hours Per Week: 40
Travel: Minimal, less than 10%
Training Travel: Training may occur at an established training facility and/or agency headquarters
Expenses Allowed: Yes
Candidate Pay Rate: $16- $20

Join our dynamic team as an Administrative Assistant for Training and provide comprehensive administrative and operational support for training operations and the training facility

This individual serves as a primary administrative point of contact for staff, students, training participants, instructors, and visitors while coordinating a wide range of training, records, technology, facility, and customer-service functions

No education requirement is specified in the source job description

The qualification matrix identifies the following as required at Proficient (4-6 Years) level

• Administrative Assistant 4-6 Years

• Correspondence - Email 4-6 Years

• Correspondence - General 4-6 Years

• Customer Service 4-6 Years

• Customer Service Skills 4-6 Years

• Data Entry 4-6 Years

• Emailing 4-6 Years

• Filing 4-6 Years

• Inventory 4-6 Years

• Microsoft Excel 4-6 Years

• Microsoft PowerPoint 4-6 Years

• Microsoft Word 4-6 Years

• Printing and Copying 4-6 Years

• Proofreading/Editing 4-6 Years

• Scheduling 4-6 Years

• Typing 4-6 Years

• Verbal Communication 4-6 Years

The job description also identifies the following qualifications

• Proven experience in customer service and administrative support

• Strong proficiency in Microsoft Office Suite including Excel, Word, PowerPoint, and Outlook

• Excellent organizational and time management skills to meet strict deadlines

• Superior communication and interpersonal skills to effectively collaborate with internal and external stakeholders

• Previous experience working in an administrative services role in a training environment is highly advantageous

• Provide comprehensive administrative and operational support for training programs, personnel, and facilities to ensure efficient daily operations

• Serve as a primary point of contact for students, instructors, agency personnel, vendors, and visitors by managing telephone calls, inquiries, facility check-ins, and customer service needs

• Manage student enrollment, registration, course creation, class scheduling, and training records within ACADIS, including system administration, data entry, and user account assistance

• Coordinate training schedules, class rosters, attendance documentation, completion records, and other administrative requirements associated with training delivery

• Provide administrative and logistical support for training courses, including classroom preparation, instructional materials, technology setup, instructor assistance, and student accommodation

• Prepare, distribute, and maintain correspondence, memorandums, training announcements, certificates, reports, spreadsheets, purchase orders, and other administrative documents

• Maintain accurate electronic records, databases, and filing systems utilizing ACADIS, Microsoft Office applications, SharePoint, Adobe, and organizational network drives

• Provide technical assistance and troubleshooting for training systems, classroom technology, audiovisual equipment, office equipment, and other electronic platforms

• Coordinate facility and resource management activities, including supply inventories, purchasing requests, equipment readiness, building maintenance requests, and general facility operations

• Manage competing administrative priorities, maintain confidentiality and accurate records, coordinate with internal and external stakeholders, and perform additional duties and special projects as assigned

• Full-time

• 40 hours per week

• Monday Friday

• 8-hour shift

• Portal schedule is 8:00 AM 5:00 PM CST

• Hybrid work arrangement

• Minimum of three days per week onsite

• Minimal travel, less than 10%

• Training may occur at an established training facility and/or agency headquarters

The current estimated duration is

12/28/2026 06/30/2027

The source specifically states that this is a long-term contract that will not end on 06/30/2027

If the incumbent is performing satisfactorily, the contract will be renewed

The strongest candidate is likely an experienced Administrative Assistant, Training Coordinator, Training Administrative Assistant, Learning Management System Administrator, or Program Support Specialist with a strong background in administrative support and customer service

The ideal candidate should combine

Administrative Support Training Coordination Customer Service ACADIS/LMS Microsoft Office Scheduling Records Management

A strong fit will be comfortable managing student enrollment, course registration, class schedules, training records, attendance documentation, certificates, correspondence, reports, and facility-related administrative activities

The strongest candidate should also be comfortable providing basic technical support for

Training Systems Classroom Technology Audiovisual Equipment Electronic Platforms

Experience with ACADIS, SharePoint, Adobe, learning management systems, training records, classroom logistics, inventory, and facility support would align particularly well with the responsibilities

Because the qualification matrix requires 4-6 years across a wide range of administrative functions, the strongest resume should clearly demonstrate substantial hands-on experience with customer service, data entry, correspondence, filing, scheduling, Microsoft Office, proofreading, typing, and general administrative support

Prior experience in a training environment would be a strong differentiator