What are the responsibilities and job description for the Administrative Assistant position at Vishram management group?
About Us
Vishram Management Group (VMG) is a growing retail, grocery, food service, and convenience store management company operating multiple locations throughout Southeast Alabama. We are committed to operational excellence, exceptional customer service, and long-term growth.
We're looking for a dependable, highly organized, and proactive Administrative Assistant to join our team. This role is ideal for someone who enjoys keeping things organized, solving problems, supporting leadership, and helping a business run efficiently every day.
Position Summary
As our Administrative Assistant, you'll work directly with executive leadership while supporting the day-to-day operations of multiple business locations. You'll play a key role in payroll support, hiring, scheduling, bookkeeping, vendor coordination, compliance, and general office administration.
Every day brings new challenges, making this an excellent opportunity for someone who enjoys a fast-paced environment and takes pride in getting things done.
Responsibilities
- Provide administrative support to executive leadership
- Manage company emails, incoming mail, and daily office communications
- Assist with payroll processing, employee records, and onboarding paperwork
- Coordinate recruiting activities, including job postings, interview scheduling, and new hire documentation
- Prepare employee schedules and maintain workforce records
- Process invoices, vendor payments, and expense documentation
- Assist with accounts payable and basic bookkeeping
- Coordinate maintenance requests, vendor quotes, and repair scheduling
- Order office supplies, uniforms, equipment, and operational materials
- Maintain organized employee, vendor, and compliance files
- Support insurance audits, licensing, and regulatory compliance
- Troubleshoot basic office technology and coordinate with IT vendors when needed
- Run occasional business errands, including bank deposits, post office visits, document deliveries, and local purchasing
- Assist with special projects and operational improvements
- Communicate professionally with employees, vendors, contractors, and business partners
Qualifications
- Minimum 2 years of experience in an Administrative Assistant, Office Administrator, Office Coordinator, Executive Assistant, or Operations Support role
- Excellent organizational and time-management skills
- Strong verbal and written communication skills
- Ability to prioritize multiple tasks and meet deadlines
- Proficient with Microsoft Office and Google Workspace
- Comfortable learning new software and business systems
- Experience with payroll support, HR, accounts payable, or bookkeeping is preferred
- Ability to maintain confidentiality and professionalism
- Strong attention to detail and problem-solving skills
- Valid driver's license and reliable transportation for occasional business errands
Preferred Experience
Experience in any of the following industries is a plus:
- Retail
- Grocery
- Convenience Stores
- Food Service
- Restaurants
- Hospitality
- Multi-Location Operations
- Franchise Operations
Schedule
- Monday to Friday
- Day shift
Work Location
In Person – Dothan, Alabama
Pay: $14.00 per hour
Work Location: In person
Salary : $14