Bookkeeper/Administrative Assistant

Job Overview

We are seeking an experienced Bookkeeper/Administrative Assistant to join our team! The ideal candidate will be detail oriented, organized, and able to set priorities and manage multiple tasks. Experience with Quickbooks software highly preferred.

Duties

• Manage accounts receivable and payable using QuickBooks, ensuring timely invoicing, payments, and record reconciliation
• Maintain accurate financial records through diligent data entry and meticulous bookkeeping practices
• Oversee office management responsibilities including filing, organizing documents, and maintaining office supplies
• Handle multi-line phone systems with professionalism, providing exceptional customer service and client communication
• Prepare and send invoices to various clients
• Perform bank reconciliations
• Communicate professionally via email and over the phone
• Perform clerical tasks such as proofreading, data entry, and document processing with high attention to detail
• Prepare weekly payroll
• Access job cost reports when required
• Maintain a great attitude and a professional disposition

Qualifications

• Proven experience in office management or administrative roles with a strong background in clerical tasks
• Proficiency in QuickBooks accounting software and Microsoft Office productivity tools (Word, Excel)
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Strong computer literacy including data entry, spreadsheet management, and document processing
• Exceptional phone communication skills combined with professional phone etiquette
• Demonstrated time management skills with the ability to prioritize tasks effectively
• Technical proficiency in office equipment such as multi-line phones and office software applications

Pay: $36,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance

Work Location: In person

Salary : $36,000 - $50,000