Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role involves managing daily office operations, providing exceptional customer service, and supporting various administrative functions to ensure smooth business workflows. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. Bilingual abilities are a plus, enabling effective interaction with diverse clients and team members. This position offers an exciting opportunity to contribute to a professional environment where efficiency and customer satisfaction are top priorities.

Responsibilities

• Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately
• Manage multi-line phone systems, screening calls and forwarding messages promptly
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
• Handle filing, document proofreading, and ensure all paperwork is organized and up-to-date
• Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings
• Assist with bookkeeping duties including invoice processing and basic bookkeeping using QuickBooks
• Provide excellent customer service by addressing inquiries via phone or email, ensuring positive interactions
• Maintain office supplies inventory and coordinate procurement as needed
• Support personal assistant tasks such as travel arrangements or special project coordination when required

Skills

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively
• Demonstrated experience with office management, clerical tasks, and administrative support
• Proficiency in QuickBooks for bookkeeping and financial record keeping
• Exceptional phone etiquette and experience managing multi-line phone systems
• Bilingual capabilities to communicate effectively with diverse populations (preferred)
• Proven customer service skills with a friendly and professional demeanor
• Ability to perform data entry accurately with high attention to detail
• Familiarity with medical or dental receptionist duties is a plus but not required
• Strong time management skills to handle multiple responsibilities efficiently
• Experience in office experience or administrative roles is highly valued

Join us in creating an organized, welcoming environment where your skills make a real difference! This paid position offers a chance to grow your career while supporting our team’s success through exceptional administrative support.

While all these skills are important I firmly believe in hiring the person as these skills can be learned. If you think you have what it takes, reach out. This is for a golf simulator business so liking golf would be a big bonus as well.

Pay: $35,000.00 - $39,111.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $35,000 - $39,111