What are the responsibilities and job description for the Procurement Coordinator (Hybrid) position at VIRTUA?
Hybrid - minimum 2 days/week onsite required
Summary:
Responsible for all activities relating to the procurement and management of purchase orders. This includes placing orders, expediting and resolution to accounts payable discrepancies, including accruals. Maintains daily contact with all department personnel, requisitioners, administrators and supplier representatives and co-workers.
Position Responsibilities:
Handles backorder situations for any item that was placed by their area of responsibility and works to obtain substitute items to avoid any adverse impact to our customers. Informs customers of delays in their orders.
Places all orders by utilizing EDI, faxing, or by phone in a timely manner as determined by the requestors need. Reviews order confirmations for exceptions, and responds to/resolves any discrepancies according to established guidelines.
Monitors and reviews open PO report and PO confirmations (faxed and internet) and validates information i.e. pricing, delivery dates, unit of measure, quantity, etc., then updates information in appropriate database. Works closely with receiving to ensure accurate processing of items. Expedites past due orders by contacting vendors, receiving and end users.
Assist with product recalls, product failures, procurement card orders, etc. and is responsible for obtaining credits on returned items to ensure timely processing.
Researching and comparing suppliers, goods and services best on reliability, product quality and cost efficiency.
Position Qualifications Required / Experience Required:
1 year progressively responsible experience in administrative support
PC skills and experience in a windows based environment is required
Required Education:
HS diploma required
Associates degree preferred in a business-related area
Summary:
Responsible for all activities relating to the procurement and management of purchase orders. This includes placing orders, expediting and resolution to accounts payable discrepancies, including accruals. Maintains daily contact with all department personnel, requisitioners, administrators and supplier representatives and co-workers.
Position Responsibilities:
Handles backorder situations for any item that was placed by their area of responsibility and works to obtain substitute items to avoid any adverse impact to our customers. Informs customers of delays in their orders.
Places all orders by utilizing EDI, faxing, or by phone in a timely manner as determined by the requestors need. Reviews order confirmations for exceptions, and responds to/resolves any discrepancies according to established guidelines.
Monitors and reviews open PO report and PO confirmations (faxed and internet) and validates information i.e. pricing, delivery dates, unit of measure, quantity, etc., then updates information in appropriate database. Works closely with receiving to ensure accurate processing of items. Expedites past due orders by contacting vendors, receiving and end users.
Assist with product recalls, product failures, procurement card orders, etc. and is responsible for obtaining credits on returned items to ensure timely processing.
Researching and comparing suppliers, goods and services best on reliability, product quality and cost efficiency.
Position Qualifications Required / Experience Required:
1 year progressively responsible experience in administrative support
PC skills and experience in a windows based environment is required
Required Education:
HS diploma required
Associates degree preferred in a business-related area