Procurement Coordinator

Henkels & McCoy is an industry-leading utility construction firm providing critical infrastructure construction and maintenance services for the power, oil & gas pipeline, gas distribution, and communication markets throughout North America. Founded in 1923, Henkels & McCoy adapts over 99 years of experience to the dynamic and evolving infrastructure needs of today. Henkels & McCoy has been recognized with an E. I. DuPont Safety Excellence Award and is a founding member of the ET&D Partnership, a collaborative industry partnership working to reduce fatalities, injuries, and illnesses in the electric line construction industry.  H&M is a subsidiary of MasTec, a certified Minority-Controlled Company by the National Minority Supplier Development Council (NMSDC). Learn more at www.henkels.com.

Primary Function: 

The Procurement Coordinator is responsible to support regional procurement activity regarding supplier/subcontractor registrations and qualifications, RFP support, procurement transactions, and other procurement functions & processes throughout region. 

Major Job Elements: 

• Support and maintain supplier portal database (Bravo) by initiating, tracking and monitoring supplier/subcontractor qualifications including the following:    

• Action new supplier requests from region,  

• Work with suppliers and subcontractors to gather their credentials, 

• Ensure and verify data provided, 

• Initiate work flow within Bravo, 

• Maintain progress status and follow up on any issues until completed, 

• Monitor and ensure valid data for existing suppliers, including applicable expirations 

• Answer questions as needed from both internal and external customers. 

•  Support and maintain ISNetworld subcontractor site 

• Initiate invitations with subcontractors 

• Monitor and manage existing subcontractor ratings 

• Drive resolution of discrepancies or issues with all necessary partie 

• RFP and Project-Specific Support 

• Participate in Project/Operations/PMO meetings for the RFP such as bid kickoff, bid status, subcontractor selection, bid reviews and project kickoffs. 

• Identify Proc deliverables on the compliance matrix, action accordingly, provide status updates, and track through completion 

• Modify RFP template as needed to meet requirements 

• Identify and suggest alternative sources 

• Send out RFP’s to subcontractors and suppliers – tracking all responses and deliverables through completion 

• Liaise between Estimating, Operations and the suppliers/subcontractors as necessary 

• Relay appropriate responses to proposal team 

• Analyze and compare commercial portion of quotes 

• Maintain PSR (Procurement Status Report) for documentation of entire process 

• Enter and manager Purchase Orders for OH transactions 

•  Seek alternative sources for new projects, new locations, new requirements (DBE, ISN, etc.) 

• Maintain clear documentation and audit trail of all procurement activities. 

• Suggest ideas for improvements; develop and implement with approval as applicable. 

Education, Qualifications and Skills Requirements: 

•  Education Minimum:  High School Graduate 

• 1-2 years preferred demonstrated experience in administrative support and business environment. (experience with procurement and subcontractor practices preferred.)  

• Demonstrates accuracy, attention to detail and is well-organized 

• Ability to effectively plan, organize, prioritize, and multi-task work assignments, with consistent follow through 

• Adapts quickly and easily to changing priorities 

• Team player who works productively with wide range of people, departments and skillsets 

• Comfortable in fast-paced environment 

• Capable of following verbal and written instructions and documented procedures 

• Works well in a team environment as well as independently 

• Ability to recognize and meet deadlines 

• Excellent communicator (verbal and written), exhibits interpersonal and customer service skills in the daily execution of key functions while coordinating with all areas and levels within the region. 

• Proficiency at intermediate level using Microsoft Windows - Excel, Outlook, Word, Outlook, PowerPoint and Access. 

• Proactive and results oriented, with demonstrated positive attitude and team work demeanor 

Henkels & McCoy, Inc. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.