Office Coordinator

Position Summary:

The Office Coordinator position is responsible for providing front-desk reception support, general administrative assistance, and vehicle inventory coordination. This role ensures smooth daily office operations, accurate record-keeping, and a professional first impression for all visitors, clients, and vendors.

Key Responsibilities:

Reception & Front Office Support

• Greet and welcome visitors, clients, and vendors in a professional and friendly manner
• Answer, screen, and direct incoming phone calls
• Maintain a clean, organized, and professional reception area

Administrative Support

• Provide general administrative support to office staff and the sales team
• Maintain filing systems and office records
• Perform document scanning and support record retention processes
• Manage incoming and outgoing mail
• Order, receive, and maintain office supplies

Inventory & Vehicle Administration

• Stock newly arrived vehicles into inventory management systems
• Maintain and reconcile floor plan records to ensure accuracy of vehicle inventory
• Maintain organized and accurate vehicle title records

Preferred Qualifications:

• Strong organizational and multitasking skills
• Attention to detail and accuracy in record-keeping
• Professional communication and customer service skills
• Ability to work independently and as part of a team
• Basic computer proficiency (email, spreadsheets, inventory systems)