What are the responsibilities and job description for the Pre-Award Grants Coordinator position at Virginia Tech?
Job Description
The Department of Chemistry at Virginia Tech seeks a full-time Pre-Award Grants Coordinator to support faculty in the identification, development, and submission of sponsored research proposals. This position serves as a key resource for faculty throughout the proposal development process, assisting with funding opportunity identification, proposal coordination, budget preparation, document collection, and submission activities to ensure complete and compliant proposals.
The successful candidate will be highly organized, detail-oriented, and committed to providing excellent customer service, with the ability to manage multiple projects and deadlines simultaneously. This position requires strong communication skills, initiative, and the ability to build effective working relationships with faculty, staff, students, and university partners. The department is committed to supporting professional development and training in research administration systems and processes.
This on-site position also serves as a backup to the department's Post-Award Grants Coordinator. Some flexibility may be considered following successful completion of the probationary period; however, this position is primarily on-site with an expectation of regular in-person engagement.
Required Qualifications
4
Overtime Status
Exempt: Not eligible for overtime
Appointment Type
Regular
Salary Information
$60,000 - $70,000 (commensurate with experience)
Hours per week
40 hours - exempt position
Review Date
6/15/2026
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Leslie Cherry-Marshall at lmcherry@vt.edu during regular business hours at least 10 business days prior to the event.
The Department of Chemistry at Virginia Tech seeks a full-time Pre-Award Grants Coordinator to support faculty in the identification, development, and submission of sponsored research proposals. This position serves as a key resource for faculty throughout the proposal development process, assisting with funding opportunity identification, proposal coordination, budget preparation, document collection, and submission activities to ensure complete and compliant proposals.
The successful candidate will be highly organized, detail-oriented, and committed to providing excellent customer service, with the ability to manage multiple projects and deadlines simultaneously. This position requires strong communication skills, initiative, and the ability to build effective working relationships with faculty, staff, students, and university partners. The department is committed to supporting professional development and training in research administration systems and processes.
This on-site position also serves as a backup to the department's Post-Award Grants Coordinator. Some flexibility may be considered following successful completion of the probationary period; however, this position is primarily on-site with an expectation of regular in-person engagement.
Required Qualifications
- Demonstrated ability to communicate effectively, both orally and in writing.
- Demonstrated experience in using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams) and Adobe Acrobat Pro
- Demonstrated ability to work with numerical data and financial information while maintaining accuracy and attention to detail.
- Strong organizational and prioritization skills, including the ability to manage multiple deadlines and work under pressure while maintaining accuracy and attention to detail.
- Demonstrated ability to work collaboratively with individuals from diverse backgrounds at varying levels of an organization including faculty, students, and staff.
- Demonstrated ability to handle sensitive and confidential information.
- Bachelor's degree in accounting, business, science, or related field or equivalent level of training and/or experience
- Experience developing, managing, or monitoring budgets.
- Certified Research Administrator (CRA)
- Experience coordinating, preparing, reviewing, or submitting proposals, contracts, reports, or other complex administrative documents.
- Experience interpreting and applying policies, regulations, guidelines, or compliance requirements of federal funding agencies (e.g., NSF, NIH, USDA).
- Experience with research administration systems and electronic submission platforms (e.g., grants.gov, Research.gov, Cayuse, or similar systems).
- Experience using enterprise resource planning (ERP), financial, human resources, reporting, or business intelligence systems (e.g., Banner, HRIS, MicroStrategy, or similar platforms).
- Experience supporting scientific, technical, academic, or research-related activities.
4
Overtime Status
Exempt: Not eligible for overtime
Appointment Type
Regular
Salary Information
$60,000 - $70,000 (commensurate with experience)
Hours per week
40 hours - exempt position
Review Date
6/15/2026
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Leslie Cherry-Marshall at lmcherry@vt.edu during regular business hours at least 10 business days prior to the event.
Salary : $60,000 - $70,000