What are the responsibilities and job description for the Administrative Coordinator position at Virginia Tech?
- 537428
- Blacksburg, Virginia
- University Architect
- Staff
- VP Facilities
Job Description
Reporting to the Assistant Vice President for Planning & University Architect (AVP), the Administrative Coordinator supports the AVP and the Office of University Planning (OUP). The Administrative Coordinator performs a wide variety of duties to assist the AVP and has extensive interaction with Facilities Department and State, university and community stakeholders. This position will assist the AVP in preparing a wide range of written and graphic presentation materials (PowerPoint) that the AVP uses in engagement to the university community, including the quarterly Board of Visitor meetings. The Administrative Coordinator will be responsible for cataloging and maintaining data related to building programs, schedule, cost and other related items to inform future planning and design decisions to include the development of guidelines, policies and procedures related to work being performed by OUP. This position is also responsible for supporting general office functions, internal Facilities Department committees, and university governance committees that OUP supports as well as tracking ongoing projects and initiatives. This position will serve as the representative for the AVP in meetings as necessary. Successful candidates will rely on experience and judgment to accomplish tasks.
The Administrative Coordinator will also support travel booking, expense reporting, time reporting, vehicle maintenance, the ordering of supplies, and managing needs that may arise during day-to-day operations. These activities will require monitoring of multiple deadlines simultaneously. This position requires the use of excellent judgement and decision-making to ensure the integrity and professionalism of the unit is maintained.
Required Qualifications
- Bachelor's degree in Business Administration, or related field, or equivalent level of training or experience
- Experience providing administrative support in an academic or professional office environment
- Experience handling sensitive and confidential information, documents, and files
- Experience providing detailed and timely administrative support in a professional office environment
- Proficiency with current computer software such as Microsoft Office suite and Outlook
- Must be able to handle difficult situations, resolve travel issues, prioritize tasks, pay attention to detail, meet critical deadlines, and multitask
- Ability to interact and communicate effectively, respectfully and tactfully with a high volume of individuals in a diverse environment
- Ability to maintain composure and a positive attitude while dealing with multiple customer requests
- Excellent interpersonal and organizational skills
Preferred Qualifications
- Experience working in a university or higher education environment
- Considerable knowledge of university organizational structure, policies and procedures
- Experience using systems such as Banner, HokieMart, HokieServ, Timeclock Plus, or PageUp software
- Extensive experience with Microsoft Office
- Certified Administrative Professional designation
Pay Band
3
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
Up to $60,000 commensurate with experience
Hours per week
40
Review Date
October 12, 2026
Additional Information
This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Facilities HR at opshr-g@vt.edu during regular business hours at least 10 business days prior to the event.
Benefits:
Health Insurance, Vacation & Paid Time Off, Paid HolidaysSalary : $60,000